Attaineo Search Looking for Administrative Assistant at North York, Ontario, Canada Full Time

Our client, a leading electrical services provider, is looking to hire an Administrative Assistant to support their expanding operations based in North York, ON. The incumbent will coordinate internal processes and client interactions, ensuring efficiency and smooth operations. Candidates should possess excellent organizational abilities, multitasking skills, and the capacity to work well in a dynamic environment reporting directly to the Head of Operations.

Main Duties

• Answer and direct phone calls.
• Organize meetings and manage calendars.
• Perform general clerical tasks, including data entry, scanning, and photocopying. File documents accurately in both paper and electronic forms.
• Handle Work Order Process by allocating tasks and tracking daily progress.
• Facilitate communication between construction sites and the main office.
• Manage the submission of daily inspection reports. Deliver outstanding customer service to maintain our high standards.
• Take on additional tasks as required by management.

Qualifications

• Minimum two years of administrative experience, preferably in a corporate environment.
• Construction industry experience is an asset.
• Proficiency in Microsoft Office suite (Excel, Word, Outlook).
• Ability to thrive in a dynamic environment.
• Excellent organizational and time management skills.