Avison Young Canada Looking for Operations Coordinator at Calgary, AB Full Time

Our Story:
About You:
You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:
Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview:
Avison Young is currently seeking an individual to fill an Operations Coordinator role; we are looking for someone who is reliable, timely and Professional. The successful candidate will need to be able to use proper judgment in planning and prioritizing the workload.

The successful candidate will need to be able to use proper judgment in planning and prioritizing the workload and must have a high level of interest and aptitude for sales. We are looking for individuals who are motivated and committed to becoming successful in a sales environment who have the work ethic to ensure a high level of productivity.

Responsibilities:
Coordinate the booking and set-up of virtual meetings, meeting rooms/training rooms, including meals and refreshments.

Coordinate offsite meetings for executives’, staff, and clients

Assist in event planning (catering, awards, gifts, transportation, logistics, and venue booking)

Maintain filing system for all client files

Maintaining appropriate stock levels of all supplies (ordering, filing the invoices once delivered, etc.)

Prepare large mail distributions using data merge

Process incoming/outgoing mail including international shipments

Order kitchen supplies and maintain inventory

General office duties as assigned including filing, photocopying, serving beverages, etc.

Assist with research overflow (pulling land titles, corporate searches, maps, and tax information)

Assist with graphics overflow (email marketing, brochures, websites, proposals, creating maps, InDesign, and social media )

Process credit card expense reports

Onboarding logistics for new employees and contractors (coordinating with IT, access cards, workstation, phones, and tours)

Maintain confidential and sensitive information

Deposit Cheques

Maintain listing directory using Buildout (creating and updating information, users, and listings)

Add and maintain contacts, lists, leads, and contact information in CRM database

Assist in Health and Safety Committee, taking minutes, address employee concerns, and take action to ensure safety standards are met

Create announcements, awards, schedules, and meeting minutes

Liaise with vendors and contractors for IT, signage, printing, office maintenance, shredding, photography, drone footage and phones

Qualifications:
Qualifications/Required Skills

Excellent interpersonal and customer service skills.

Ability to provide essential services to the office in a timely and professional manner.

To work efficiently independently or as part of a team.

Excellent knowledge of Microsoft office suite (Word, Outlook etc.)

Strong typography skills

Excellent verbal and written communication, time management, troubleshooting, analytical, and interpersonal skills

Diligence and commitment to Quality Assurance of your own work

Technical Requirements

Adobe Creative Suite – InDesign, Photoshop, Illustrator, Rush

MS 365 – Word, Excel, PowerPoint, Outlook

Our Equal Opportunity Commitment:
Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY!