Award-winning agribusiness Looking for Executive Assistant to C-Level Executive at Toronto, ON Full Time

Executive Assistant

The Executive Assistant will manage the day-to-day operations of the office of the senior C-level Executive, be an extension of the executive and conduct operational planning, executive communication, monitor deadlines and guard the executive’s time.

Job Duties/Responsibilities

• Efficiently manage the executive’s schedule, internal and external correspondence and communication flow with high attention to detail.

• Bridge household and office scheduling, staffing, being a central link of information and coordination between household and office team

• Help train new staff; leadership and guidance of executive and household team

• Manage and schedule cross-functional and important business meetings and conference calls via live, telephone or video conference.

• Draft, organize, maintain and distribute information such as meeting notes, agendas, documentation, and reports.

• Coordinate travel as necessary for executive or other senior members of the company

• Plan and coordinate essential internal and external company events; such as staff party, in-office events, special occasions, birthdays, etc.

• Maintain ongoing task list for the executive.

• Diligently manage expenses for the executive and projects.

• Prepare, review, proofread and edit presentations and documents as necessary.

• Research topics and summarize data as needed.

• Share internal updates from the executive.

• Update and maintain electronic files, project documents and Google Drive files.

• Develop strong internal and external relationships that earn trust and build confidence.

• Anticipate future tasks and needs and prepare accordingly.

• Complete various special projects as assigned by the executive.

Personal Assistance

· Travel for executive and family members

· Completing ad hoc errands upon request

Experience/Qualifications Required

· 5 years senior support to a C-Suite executive

· Proficiency in Microsoft Office PowerPoint, Excel, Word and calendar management

· Polished professional with proven success in a corporate environment

· Flexibility to work outside of regular business hours when required

· Highly organized and able to execute tasks in a fast-paced, demanding environment

· Highly detail-oriented and with impeccable time management skills

· Comfortable dealing with individuals at all levels of an organization

· Strong customer service skills

· Problem solver and works independently with little or no direction

Job Type: Full-time

Salary: $50,000.00-$70,000.00 per year

Benefits:

• Casual dress
• Dental care
• Extended health care
• Paid time off
• Vision care

Schedule:

Experience:

• Executive & Personal Assistants: 5 years (required)