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Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the designation for Best Practice Spotlight Organization from the Registered Nurses’ Association of Ontario. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.
Job Summary
The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested.
Duties And Responsibilities
- Complete correspondence including letter writing and text editing.
- Prepare reports and documents as requested.
- Handle, screen and redirect incoming phone calls for multiple branches
- Handle incoming and outgoing mail and couriers as well as maintaining mailing lists and databases.
- Arrange appointments and meetings.
- Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
- Assist with the writing and editing of contractual agreements and Requests for Proposals.
- Transcribe and distribute meeting minutes.
- Assist in the development of materials for presentations to current and potential clients.
- Provide coverage for other Administrative positions as required.
- Participate in ongoing internal and/or external continuing education activities
- Adhere to Bayshore Policies and Procedures.
- Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
- Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
- Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
- Complete other tasks as requested.
Education
Minimum – Secondary School Diploma; completion of an Administrative Assistant training program is preferred.
Experience: A minimum of two years previous experience as an Administrative Assistant.
Other Skills And Abilities
Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients.
“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”
Primary Location
NB-Fredericton
