Bayshore HealthCare Looking for Administrative Assistant at Hamilton, Ontario, Canada Full Time

Job Summary

The Administrative Assistant, under the direction of the Branch Manager, provides administrative support in various areas as needed, coordinates internal/external communication in addition to other office duties as requested.

Duties And Responsibilities

• Complete correspondence including internal branch communications, letter writing and text editing.
• Prepare reports and documents as requested.
• Handle, screen and redirect incoming phone calls.
• Handle incoming and outgoing mail and couriers as well as maintaining mailing lists and databases.
• Maintain PPE and office supply inventory
• Provide ongoing support to external business associates and clients as directed; maintain confidential business files.
• light housekeeping of common areas.
• Provide coverage for other Administrative positions as required.
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System.
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel.
• Complete other tasks as requested.

Education

Minimum – Secondary School Diploma; completion of an Administrative Assistant training program is preferred.

Experience

• A minimum of three years previous experience as an Administrative Assistant.
• Experience with Microsoft Office Suite
• Project management skills considered an asset.

Other Skills And Abilities

Exceptional customer relations and teamwork skills; e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English is a must.

Internal candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative. Successful candidates must complete a three-month probationary period specific to the position.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, new hires may be required to provide proof of vaccination against illnesses such as COVID-19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

“At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing.”

Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, and applicable Provincial Human Rights Codes.

Primary Location

ON-Hamilton