BC Association of Aboriginal Friendship Centres Looking for Logistics Coordinator, Gathering Our Voices Event at Victoria, BC Full Time

Term Full-Time Employment (November 2022 – March 31, 2023) 35 hrs. week / Based in Victoria, BC

Background

The BC Association of Aboriginal Friendship Centres (BCAAFC) is seeking a highly qualified individual to assist with the coordination and implementation of all logistics related to our flagship event, Gathering Our Voices (GOV) Indigenous Youth Leadership Training. GOV 2023 will be the 19thpresentation of this event, to be held in BC in March 2023. Approximately 1,000 delegates from across BC and Canada attend the event and participate in multiple streams of activities, including plenary sessions, workshops, career and education fair, health and environmental challenges, cultural activities and entertainment.

Key Duties and Responsibilities

· Work directly under the Lead Event Coordinator to coordinate all logistics related to the event, including but not limited to:

o securing all venues, transportation, and catering

o travel and accommodation for all staff and facilitators

o arranging all AV needs in each venue

o recruitment of volunteers and together with the GOV team arranging schedules

o Safety Arrangements: Security and First Aid

o Administrative tasks as assigned

· Help manage timelines for launch of events, calls for entertainment, keynotes, facilitators, etc.

· Help coordinate the support staff on the GOV Team and assist all GOV Team members to manage their assigned project plans, including budgets where appropriate

· Liaise and maintain a positive relationship with venues, vendors, and facilitators

· Assist with distributing promotional materials and event materials

· Assist with reporting and fundraising

Knowledge and Abilities

· Excellent event management skills

· Strong communications and interpersonal skills, both verbal and written

· A high attention to detail

· Strong time management, decision making and problem solving skills

· Strong accounting/budgeting background is an asset.

· Ability to work with or without supervision on assigned projects, individually or in a team setting

· A high energy level with a determined, positiveand productive attitude

· Adaptable and flexible within a wide variety of situations

Qualifications

· Education in event planning, business administration, or related field and a minimum of 2 years related experience (an equivalent combination of education and event experience may be considered).

· Experience working with Indigenous community and service organizations, with a particular focus on events management

· Experience working on youth related projects and/or in a youth setting

· Strong PC software skills including experience with Microsoft Office (Word, PowerPoint, SharePoint, Teams and Excel).

· Must be able to provide clear, current criminal record check including vulnerable sector check

· Valid driver’s license is a strong asset

· Ability to do overtime, and travel (within BC) as required.

What do we have to offer you?

In return for all you do, you will be rewarded in the following way:

· Earn $24 – $26 per hour depending on your experience

· Automatic enrollment in our Wellness Group membership: A fun group of people to hang out with once a month

· Understanding work environment

If you want to join our team send your resume and cover letter by Thursday Nov 24, 2022 to:

Julie Robertson | General Manager

BC Association Aboriginal Friendship Centres

551 Chatham St. Victoria, BC V8T 1E1
Office: 250-388-5522 extension 203, or 1-800-990-2432 (fax) 250-388-5502
www.bcaafc.com

PLEASE INCLUDE THE FOLLOWING IN THE SUBJECT LINE:

GOV EMPLOYMENT-LOGISTICS COORDINATOR

Pursuant to section 41 of the BC Human Rights Code, preference may be given to applicants of Aboriginal ancestry.

Qualified internal applicants will receive preference.

(ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED)

Job Types: Full-time, Fixed term contract
Contract length: 5 months

Salary: $24.00-$26.00 per hour

Benefits:

• Company events
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay

COVID-19 considerations:
Company implements a COVID-19 safety plan.

Work Location: Hybrid remote in Victoria, BC

Application deadline: 2022-11-24
Expected start date: 2022-12-01