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Job Title: Administrative Coordinator Date Prepared: Feb 2023
Reports to (Title): Executive Director Wage Grid: Coordinator
Job Purpose
The Administrative Coordinator provides administrative and daily operational support to
BCAPOP programs, team members, stakeholders, and the public. This role is instrumental in the successful coordination and execution of programs and events.
Key Job Functions
1. Assists with financial processes including contracts and invoices.
2. Manages the BCAPOP storefront including order fulfilment, stock maintenance, and answering the phone.
3. Provides administrative support to others, including scheduling meetings, taking minutes, data entry, and file management.
4. Coordinates events and meeting logistics including handling registration, booking venues, virtual platforms, arranging catering, and setting up audiovisual equipment.
5. Supports BCAPOP programs and prepares correspondence through writing and formatting professional reports, memos, and presentations with attention to detail, spelling, and grammar.
6. Assists in data collection related to projects, programs and organizational reports.
7. Responds to verbal and written inquiries from members, stakeholders, and the public; supports and resolves administrative and technical problems as required.
8. Maintains data and file management electronically, handles requests for information, and ensures an efficient operation of a virtual workplace for BCAPOP.
9. Performs other related duties as required.
Qualifications Required
Education/Professional Qualifications
Required:
- Minimum of 2-3 years of experience in Administration.
- Demonstrated proficiency in Microsoft Office applications including: Word, Excel,
PowerPoint and Outlook is essential.
- Ability to pass a criminal record check.
Preferred:
- Experience as an emcee or facilitator in a professional environment will be considered as an asset.
- Experience working with perinatal professionals, pregnant people and Indigenous communities and service organizations.
An equivalent combination of education, skills and experience may be considered.
Skills and Abilities:
- Strong administrative, organizational, report-writing, computer, and problem-solving skills; working knowledge of website management.
- Excellent interpersonal and customer service skills.
- Ability to work both independently, with a supervisor, and in a team-based project environment.
- Able to communicate effectively, both verbally and in writing.
- Possesses an understanding of BCAPOP and related programs and organizations including perintal programs and services, the Canadian Prenatal Nutrition Program
(CPNP) and Public Health Agency of Canada (PHAC).
- Detail-oriented with solid organizational and time-management skills.
- Ability to be highly flexible and prioritize multiple tasks with good time management skills and ability to meet timelines.
- Possesses knowledge of cultural safety and humility and an awareness of colonization and its impacts on Indigenous peoples.
- Exhibits professionalism, positivity, and has a productive attitude.
- Strong sense of ethics, integrity, and ability to maintain confidentiality.
Working Conditions:
- Ability to perform repetitive using a computer, mouse, and keyboard.
- Ability to sit at a desk for long period of time.
- Works remote, must have use of private home office.
Additional Requirements/Information:
- Must have class 5 driver’s licence
- Must be a BC resident
- Must have reliable high speed internet and cell phone
- Schedule is Mon-Thur 8:30am-4:30pmPT, with some evenings, Fridays, weekends, overtime and travel within BC required
- Health benefits and matching RRSP program available upon completion of probation
Job Types: Full-time, Permanent
Salary: From $30.84 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- RRSP match
- Vision care
- Work from home
Education:
- Secondary School (preferred)
Experience:
- Administrative: 2 years (required)
Work Location: Remote
Application deadline: 2023-02-20
Expected start date: 2023-03-06
