BDO Looking for Intermediate Administrative Assistant at Thunder Bay, ON Full Time

Putting people first, every day:
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a people-first culture with a high priority on your personal and professional growth.

Your opportunity:
Our Thunder Bay office is looking for an Intermediate Administrative Assistant to join the Internal Administration team and own the following responsibilities:

Provide administrative support to a group of Partners including all incoming and outgoing communications as well as calendar management and acting as the gatekeeper for all external and internal contacts

Ensure all documents and deliverables are properly edited prior to being sent to clients

Provide coverage for other support staff during vacations, illness and other absenteeism as requested by the Admin manager

Photocopy and file important documents such as reports, meeting notes, emails, letters, assist with client mailouts and other general admin and clerical duties as assigned

Serve as point of contact for clients to address issues related to billing and document travel

Lead client invoices, databases and meeting coordination

Lead workflow software/systems including tracking and reporting

Assist with Partner expense reports

Provide administrative support to multiple Partners and staff within the office, including calendar management and inbox prioritization

Client interaction to support information requests and follow-ups

Assist with billing, collections and processing of A/R and A/P

How do we define success for your role?

You demonstrate BDO’s core values through all aspect of your work: Integrity, Respect and Collaboration

You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work

You identify, recommend, and are focused on effective service delivery to your clients

You share in an inclusive and engaging work environment that develops, retains & attracts talent

You actively participate in the adoption of digital tools and strategies to drive an innovative workplace

You grow your expertise through learning and professional development.

Your experience and education

You have 2 years of working experience in an Administrative or similar role

You have an Office Administration diploma or other relevant education

Prior working experience at a professional services firm is considered a strong asset

You have thorough knowledge of Microsoft Office computer programs (Word, Excel, Outlook)

You have the ability to prioritize workload and the flexibility to manage multiple tasks

You have the ability to work in a deadline driven work setting and deal with confidential information

You have strong problem solving, analytical and communication skills both written and oral

You value teamwork, client service and quality in detailed work

Why BDO?

Our people-first approach to talent has earned us a spot among Canada’s Top 100 Employers for 2022. This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.

We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.

We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market-leading personal time off policy. We’re committed to supporting your overall wellness beyond working hours, and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed without barriers. Through leadership by our Chief Inclusion, Equity and Diversity Officer, we are committed to a workplace culture of respect, inclusion, equity, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.

Hybrid new normal: As a hybrid workplace, all BDO personnel are expected to spend some of their time working in the office, at the client site, and remotely unless accommodations or alternative work arrangements are in place. To protect the health and safety of our people, clients, and communities, we may require all partners and employees to be COVID-19 fully vaccinated in order to enter a BDO office. Individuals that cannot be fully vaccinated with a Health Canada approved vaccine due to medical reasons or another protected ground under Human Rights legislation may request an accommodation.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our careers page.

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