BES Utilities Looking for Executive Assistant at Kawartha Lakes, Ontario, Canada Full Time

As we continue our exciting growth here at BES Utilities in 2023, we have a new and exciting position available for an Executive PA to join our dynamic team based within our offices in Fleetwood.

Reporting to the Group HR Director, you will be highly organised and a skilled professional who provides comprehensive administrative and executive support to directors and senior stakeholders.

The role requires a strong a combination of strong organisational abilities, exceptional communication skills, the ability to handle confidential information with discretion and contribute to the overall efficiency of the organisation.

Role And Responsibilities (but Not Limited To)

• Calendar management: You schedule appointments, meetings, and travel arrangements for the executive(s) you support. This involves coordinating with various stakeholders, considering priorities, and ensuring their schedule is well-balanced and efficient
• Communication management: You handle incoming and outgoing communications on behalf of the executive(s), including phone calls, emails, and other forms of correspondence. You may also draft or review documents, presentations, and reports
• Meeting coordination: You arrange and attend senior meetings, both internal and external (if required), ensuring all necessary participants are invited, meeting rooms are booked, and required resources are available. You will take meeting minutes and follow up on action items
• Travel arrangements: You plan and coordinate travel logistics for the executive(s), including flights, accommodations, ground transportation, and visa requirements. You ensure their travel plans align with their schedule and preferences.
• Information management: You maintain confidential files and documents, organise information, and create systems to keep track of important data and records.
• Task and project coordination: You assist in managing projects and tasks, ensuring deadlines are met, and milestones are achieved. You may collaborate with other team members, delegate tasks, and provide status updates to the executive(s) you support.
• Relationship management: You act as a liaison between the executive(s) and internal / external stakeholders, such as clients, partners, and employees. You handle inquiries, build relationships, and represent the executive(s) professionally.

Key Experience Required

• Experience of working successfully in a similar role at Main Board level in a diverse group of businesses
• A deep working knowledge of Microsoft Office, particularly Word, Excel and PowerPoint
• Previous experience including company administration, board support and experience of taking minutes
• Excellent communication skills with experience communicating with a range of internal and external stakeholders
• Highly organised and able to prioritise and manage multiple tasks
• Proactive approach, with willingness and adaptability to pick up and with new challenges
• Problem solving ability
• Ability to perform in pressurised environment
• Self-motivated, able to work as part of a team, as well as on own initiative with minimal guidance
• High degree of accuracy and attention to detail.

Benefits

• Working hours – Monday to Friday
• Employee Assistance Programme (EAP)
• Access to Employee Health Scheme
• Career development
• Long Service Awards
• Employee Recognition Incentives
• Company events
• Career progression / promoting within
• Free tea & coffee
• Local discounts / benefits.

Be part of our exciting growth!

If you would love to join our team as our new Executive PA, we encourage you to find out more.

Apply today!