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Primary Purpose And Overall Objective Of The Job Provide administrative support and services respecting applicable local and global policies and regulation as related to human resources activities of the Canadian subsidiary. Enhance the manager and employee experience through efficient and accurate administrative support, guidance and communication.
Main Accountabilities
- Assist Sr. HRBP with daily activities such as leave support, employee relations, communications to employee, onboarding, recruitment, offboarding and be the main point of contact for employees HR related questions. (benefits, tools, paid time off, processes, policies, employment confirmation letters..etc….)
- Launch and coordinate employee onboarding and exit activities in collaboration with managers (background check, forms, tools, car, curriculum, meetings, files, communication, scheduling…)
- Support with the logistics of training activities, in accordance with service requirements as well as the Quality and safety standards in force, keeping track of employee’s training records (employee’s training file, HSE, onboarding training curriculum, follow up on mandatory compliance trainings pushed throughout the year, training subscription…)
- Input, manage and accurately update and maintain all of HR data into our HRIS
- Create and accurately maintain Canadian employees files ensuring required employees events from onboarding to exit are completed and well documented
- Administrative support and maintenance of the subsidiary HR documents and policies (job descriptions, HR folder, HR forms, translation…)
- Be a key contributor to several projects and initiatives requiring collaboration within HR and with other departments (employees events, yearly celebrations, tool implementation…etc.)
- Support with any other administration related activities of the subsidiary as required, including but not limited to acting as back up of the administrative assistant
Studies And Experience
- A minimum of college degree in administration with a Human Resources profile or relevant experience
- 1 to 3 years’ experience in an administrative support role
- HR function or department preferred
- Proficiency with Microsoft office required and HRIS tools an asset
- Excellent Communication skills (fluent in French and English)
