Duties & Responsibilities
DUTIES AND RESPONSIBILITIES:Leadership:
Represents the Institute, School and Department at relevant Industry, community and sector functions
Responsible for full time, part time, Industry Services and International courses
Participates in the development and implementation of strategic plans, organizational structures, systems, and processes
Represents the educational department for internal activities
Establishes and maintains an effective liaison with relevant industries, professional groups and associations, government agencies, joint boards, BCIT support groups, etc.
Establishes a working liaison with other institutes, schools, colleges and universities and participates in inter-institutional planning and articulation committees as appropriate
Identifies and leads the development of new educational and business opportunities for the Institute
Attends Program Advisory Committee meetings
Works with the Foundation and encourages Industry to support BCIT via scholarships, donations, awards and Gifts in Kind
Ensures compliance with relevant provincial and federal legislation
Educational Administration:
Fosters an organizational environment that will encourage personal productivity, job satisfaction and the professional growth of both support and academic staff
Identifies and facilitates instructor, professional/management and support staff training initiatives and opportunities
Ensures provision of approved training and learning opportunities to students, in accordance with established priorities
Promotes and maintains positive working relationships with other teaching and non-teaching departments and services
Ensures academic integrity for all program courses
Supports and enhances the educational experiences of students enrolled in the department’s programs
Represents the department’s and/or School’s interests at various Institute committees, hearings and stakeholder meetings
Identifies and contributes to the marketing efforts required to build or sustain the Department’s programs
Programming:
Consults broadly with external groups to determine present and future educational training needs, and enrolment levels
Develops program and department objectives in consultation with internal and external stakeholders
Directs the design, development and implementation of new programs and courses
Establishes curriculum development strategies consistent with Institute standards and oversees the process
Establishes, maintains and operates an ongoing process of program evaluation, ensuring that programs and courses are of a high quality and are effectively and efficiently delivered in accordance with established standards
Oversees program accreditation processes
Ensures that Advisory Committees are in place for each program, that program committee membership is appropriate, and that Advisory Committees function effectively in accordance with Institute expectations and policy
May participate in some instructional activities
Staff Relations
In consultation with others, establishes a Human Resources plan to ensure an optimum match between expertise and human resources requirements
Initiates and participates in the recruitment and selection of faculty, technical and support staff, and ensures appropriate recommendations on hiring
Participates in the selection and election of chief instructors and program heads in accordance with the collective agreements
Briefs Program Heads/Chief Instructors regarding administrative duties
Approves staffing schedules with Chief Instructors/Program Heads, ensuring that there is an optimum utilization of staff resources
In consultation with the program areas, sets appropriate performance expectations, and evaluates performance based on those expectations and objectives. In accordance with the relevant collective agreements, coordinates and signs off faculty and support staff performance reviews. Ensures that group and individual staff development plans are established to meet individual, program and Institute needs. Monitors implementation of these plans
Meets regularly with program areas and ensures appropriate communications
Ensures that the provisions of collective agreements and Institute policies are observed and advises staff of Institute policies as appropriate
Addresses complaints and concerns regarding program delivery and content, staff relations, and other issues affecting student and customer satisfaction
Manages the department in accordance with the appropriate collective agreement
Student Relations
Is readily accessible to students; monitors and supports student activities with reference to admissions, counseling and program advancement
Responsible for ensuring student policy compliance
Counsels students when requested; promptly investigates and resolves student complaints and proposals
Ensures that concerns regarding student performance and conduct are appropriately addressed
Manages the student appeal process at the request of the Dean
Monitors and implements special learning accommodations recommended by the Disability Resource Centre
Monitors student placement and employment opportunities
Campus Management: Remote Campus and Satellite Operations
Where applicable, ensures the provision of suitable remote campus and satellite facilities for the educational function of BCIT through consultation with appropriate departmental contacts.
Directs the administration and operations of the campus, and/or satellite campus operations.
Establishes and maintains an effective liaison between remote campus and Burnaby campus.
Ensures the provision of support services to students and staff.
Administers the financial management of all campus activities.
Fosters potential education and business partnerships by developing new business and/or educational opportunities.
Markets regional partnership and training opportunities through local stakeholder participation in planning and implementation.
Where appropriate, establishes and maintains operational and strategic direction with satellite operations in School Districts.
Establishes, implements and monitors campus policies and procedures, consistent with approved Institute policies
Develops campus objectives, priorities and planning strategies that contribute to the overall mission and objectives of BCIT.
Collaborates with the Registrar on campus matters relating to registration, marks collection and student records.
Collaborates with the Director of Campus Planning, Security, Physical Plant and Purchasing on campus matters relating to facility, security, capitol construction projects, purchasing and related campus projects.
Ensures that Student Services are provided as appropriate on campus, in collaboration with other Institute directors and managers
Corporate Management
Contributes to the overall planning and administration of the Institute through participation on Institute committees and other consultative bodies
Assigned responsibility may include campus management (as per above)
Directs the administrative, budgetary, personnel and operational functions of the assigned department
School Management
Contributes to the overall planning and administration of the school through participation on school committees and other consultative bodies
Assigned as a principal member of the school management team
Acting Dean where and when appropriate
Decision Making
Makes decisions for:
Developing, evaluating and maintaining training programs
Implementing administrative and budgetary control
Employee recruitment
Developing programs and procedures. Operating policies and procedures
Financial Responsibility
Manages complex budgets, both operational and capital, including determining costs, allocations, and expenditures, and monitoring the processes for multiple programs
Budgets vary by department, typically up to $5 Million
Negotiates operating budget components; controls by program expenditures and is responsible for year end performance
Negotiates capital budget components; controls by program expenditures and is responsible for year end performance
Student Enrolment
Varies by department, typically up to 1,000 FTE’s. The Associate Dean is responsible for monitoring and taking appropriate corrective action if enrolment shortfalls occur.
Supervision Exercised
Plans and directs activities through Chief Instructors/Program Heads; establishes priorities, resolves problems and reviews results achieved in each program area
Number of employees reporting directly to the position varies by department, typically up to 30
Total number of employees for whom the position has direct responsibility varies by department, typically up to 100
Supervision Received
Works under general direction of the Dean and is required to operate autonomously. Work is reviewed periodically for achievement of objectives and quality and effectiveness of programs.
Qualifications
QUALIFICATIONS:
University graduation at the Master’s level, or at the Doctoral level as required by some schools or disciplines
Professional and / or Industry certification with eight to ten years of directly related experience in business, industry and/or training, or an equivalent combination of education, training and experience
Strong leadership skills, good organizational skills and a high degree of self-motivation and business acumen
Demonstrated effective and positive management style for people and issues
Excellent interpersonal skills, which are necessary to establish and sustain relationships and rapport
Ability to communicate effectively with all levels of customers
Must be familiar with office software and state-of-the-art information and educational technology
Additional Information
Benefits – Why you’d love working with us
Competitive pay
Minimum of twenty-five days of vacation
Competitive employer-paid extended health and dental plan – take a look at our benefit plans!
Defined contribution pension plan with employer contributions
Eligibility for partial remote work upon Institute approval
Professional Development funds and resources
Access to most BCIT PTS courses free of charge
Wellness and Employee Assistance programs
Complimentary membership with free access to the Fitness Centre, Gymnasium, and more
Position Details
Posting Category Management
School/Service Area SoT Heavy Equipment Group
Campus Location Annacis Island
Bargaining Unit Management
Job Status Regular
Full-Time/Part-Time Full-Time
Number of Vacancies 1
Anticipated Start Date 06/13/2022
Anticipated End Date
Competition Information
Competition Number 22M20
Competition Open Date 05/14/2022
Competition Close Date 05/28/2022
Open Until Filled?
Quicklink for Posting https://careers.bcit.ca/postings/5726
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