BroadGrain Looking for HUMAN RESOURCES ASSISTANT at Toronto, ON Full Time

BroadGrain Commodities Inc. (“BroadGrain”) is a fast-growing global company trading and transporting grains, cereals, oilseeds, corn and by-products. We use our expertise and experience in logistics, sourcing and distribution to connect our customers to global markets while providing excellence in customer service. Today, BroadGrain enjoys over $600 million in annual revenue and handles over 1.5 million tonnes of grain each year in our international and domestic businesses.

Reporting directly to the Director, Human Resources, the successful candidate will be responsible to:

• Prepare and administer biweekly payroll for salary and hourly employees, which includes but is not limited to payroll back-up, audit reports and responding to inquiries

• Addressing any concerns or questions about pay discrepancies and follow up to address any problems presented

• Handle payroll and benefits administration including; new hire setup, status changes, termination, benefits processing, ROE, etc.

• Weekly entry and reconciliation of timesheets

• Maintain digital employee files and all payroll/benefits documents

• Independently following up on correspondence, requests and outstanding issues to ensure timely and satisfactory resolution

• Administration of the benefits program through processing new employee enrolment, employee plan changes and annual updates

• Administer absence tracking, including providing information and reports to employees and managers

• Assist with Social Committee

• Assists with recruitment, including administering documentation for job postings, compiling resumes, scheduling interviews, coordinating declines, process background checks, reference checks and offer letter preparation

• Assist in coordinating campus recruiting and attending campus-recruiting events

• Coordinates and directs the on-boarding of new employees by preparing the new hire package and other first day items/requirements including seating location, phone numbers, computers and share drive access, etc.

• Preparation of various HR documentation including transfer letters, HR Change forms, and employment confirmation letters

• Assist in the development and implementation of health and safety programs, including records-management and committee meeting minutes; member of the Health & Safety Committee

• Creates and prepares monthly reports and other HR metric reports, including vacation accrual tracking, payroll allocation, etc.

• Updates and maintains a current database of all job descriptions and organizational chart

• Ensures appropriate delegation, follow-up and resolution of inquiries and requests for information received by the team and all fellow employees as required

• Assists the team in reviewing priorities, following up on commitments/requests and completing all important tasks

• Ensures the team has all necessary documents in advance for all meetings, calls and presentations

• Provides back-up coverage to departmental assistants as required

• Acts as a communication team player on various projects, working closely with managers, business leads and project teams to develop effective integrated communication plans

– Completes other projects as assigned/ ad hoc duties and projects

Desired Skills and Experience

• University Degree or equivalent College Diploma in HR or related field (Payroll Certification, etc)

• Minimum 2 years’ experience in with ADP workforce now experience

• 1 to 2 years of benefit administration experience

• Knowledge and understanding of various provincial legislation requirements, employment standards and Canada Revenue Agency as it relates to payroll and benefits

• Superior professionalism, courtesy and friendliness in dealing with people

• Excellent sense of responsibility and ownership

• Unquestioned discretion and confidentiality

• Strong work ethic with the flexibility

• Able to look ahead to anticipate time crunches or conflicts and develop contingency plans

• Ability to meet changing priorities in a fast-paced environment, multi-task and meet deadlines

• Able to work independently, juggling numerous tasks and activities, completing them on time with little re-work

• Strong attention to detail; able to avoid errors and omissions

• Self-directed, but also a strong team player, with excellent collaborative and communication skills

• Advanced Microsoft Excel skills required

• Demonstrate excellent customer service, including efficiency in providing employees with information and requests, strict adherence to confidentiality of information, and a high level of accuracy.

• Self-directed, but also a strong team player, with excellent collaborative and communication skills

We offer a competitive compensation package and group RRSP. If you are interested in progressing with a dynamic company offering career advancement opportunity, please forward your resume outlining salary expectations to [email protected]

BroadGrain welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.