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C-FER is currently recruiting for a full-time Junior Billing Clerk & Legal Assistant. This position will report to the Contract Administration Team Lead.
We are seeking an enthusiastic and highly motivated individual that will serve a dual role within C-FER. As a Billing Clerk the individual will be responsible for preparing and issuing all client invoices. As a Legal Assistant, the individual will provide legal and administrative support to the Contract Administration Team Lead. The successful candidate will work collaboratively with the Contract Administration Team Lead, Department Managers and Engineering Project Managers and will be based out of our 200 Karl Clark Road, Edmonton location.
Specific duties and responsibilities:
- Prepares and issues both regular monthly and one-time client invoices according to standard processes and contract specifications, ensuring verification of information for accuracy of billing information, negotiated contract terms, etc.;
- Enters invoices and completes data entry into financial system;
- Sends invoices to clients via email or through various client databases for submission of invoices;
- Acts as the point-of-contact for client invoicing questions or requests for information;
- Monitors customer accounts to ensure payments are made on time, works with Project Managers to follow up and collect on overdue client invoices , as needed;
- Communicates any billing discrepancies or invoicing errors to finance and recommends process improvements to avoid future errors;
- Ensures C-FER Contracts Policy and Guidelines are followed in the completion of contract administration work, and by C-FER employees;
- Conducts diligence activities including: obtaining and providing insurance coverage certificates, Worker’s Compensation Board (WCB) certificates and/or any relevant corporate searches;
- ·Drafts contracts and amendments to contracts using standard contract templates;
- Reviews terms and conditions in basic non-standard contracts under the direction of the Contract Administration Team Lead;
- Ensures execution of contracts by proper signing authorities, and completion of approval documentation;
- Enters and maintains contract information in appropriate contract data base systems;
- Notifies all current clients of updates to rate schedules;
- Assists with preparation of bid packages;
- Provides administrative support for contract correspondence and follow up as required;
- Opens and closes contract project files and ensures original contracts are stored appropriately; and
- Provides back-up support for some Office Administration Team positions, including:
- Reception coverage
- Other office administration duties and responsibilities not specifically outlined.
Ideal Candidates will have the following qualifications and experience:
- Accredited 1-to-2-year Legal Assistant or Office Administration Certificate or Diploma program, with minimal or up to 2 years of related work experience in an office administration, legal or accounting role or its equivalent;
- Strong computer skills in word processing, spreadsheet (specifically Microsoft Excel), and data base applications;
- Self-starter with lots of initiative and an eagerness to learn new skills;
- Strong problem-solving skills;
- Proven customer services in dealing with colleagues and clients in a highly professional manner; and/or
- Excellent attention to detail and a flexible approach to work responsibilities.
C-FER offers a highly challenging and friendly working environment, continuous learning opportunities, a competitive compensation package with outstanding benefits and earned days off.
If you believe you are qualified for this position, please forward your resume together with a cover letter and a copy of your unofficial transcripts (if applicable) quoting Competition No. 23-011 to [email protected] on or before August 9, 2023.
We thank all applicants for their interest; however, only those chosen for further consideration will be contacted.
