Cabinet Office Looking for Finance Specialist at Toronto, ON Full Time

The Media Buying, Performance and Optimization team is committed to enhancing government marketing by bringing new technologies and tools in-house to better plan and deliver campaigns and strategies. We are looking for a financial professional to join our creative and collaborative team as a Finance Specialist!

The Ministry:
Cabinet Office is the Premier’s ministry. It provides the Premier and his Cabinet with advice and analysis to help the government achieve its priorities.

The Division and Branch:
The Marketing, Enterprise Services and Insights Division is our new, integrated enterprise service delivery and capacity building division. The division provides strategic, enterprise-wide marketing services and capacity building that will support continuous improvement activities and improve performance throughout the Communications community. The Marketing and Digital Strategy (MADS) branch in Cabinet Office Communications is a full-service, one-window partner for all marketing and communications needs. The branch offers complete end-to-end service, from marketing support and copywriting, to video, photo and design services, as well as content and web support for Ontario.ca.

About the Ontario Public Service (OPS):
The OPS is one of the largest employers in the province, employing more than 60,000 people. Every day we are modernizing government operations and improving public services. We have a wide range of meaningful and rewarding career opportunities in communities across Ontario.

We welcome new ideas and new people, encourage learning and development, and reward achievement. No matter the position, we live the core values of trust, fairness, diversity, inclusion, excellence, creativity, collaboration, efficiency, and responsiveness.

The OPS support career and leadership development, invest in learning opportunities, recognize team and individual achievements, and support flexible work arrangements.

In addition to flexible work arrangements, collegial and professional work culture, career growth and development and on-the-job training to help you succeed, we offer a competitive total compensation package, which includes an attractive salary and may include the following:

• Defined benefit pension plan
• Comprehensive health and dental plans
• Life and disability insurance

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.

Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario’s Human Rights Code. Refer to the “How to apply” section if you require a disability-related accommodation.

The Ontario Public Service (OPS) is one of Ontario’s largest employers and is the non-partisan arm of the Government of Ontario. In 2019, the OPS set a goal to achieve parity with the Ontario labour force by 2025 for the most underrepresented groups in OPS senior leadership, including people with disabilities. We seek to develop an inclusive workplace by recruiting, developing, and advancing people of all abilities and promote an environment where everyone has access to workplace resources and accommodations to reach their fullest potential.

As one of Ontario’s largest employers, the OPS believes in and celebrates diversity in talent and is dedicated towards recruitment for persons with lived and living experience of disabilities. The Ontario Public Service is an inclusive and equity employer and will provide accommodations under the Human Rights Code.

What can I expect to do in this role?

• Provide financial administration, analysis, monitoring, and reporting services related to Media Buying Performance and Optimization (MBPO) budgets/expenditures.
• Assist with branch finance initiatives (i.e.: forecasting, cost avoidance calculations, reconciliation).
• Manage and maintain a wide variety of trackers, reports, and documents relating to budgets & reconciliations, invoicing, forecasting & modelling, and special projects related to expenditures.
• Track and analyze fiscal financial trends to identify risks to invoicing/credit/purchasing
• Assist in development of Cabinet submissions to support business cases for new programs/initiatives

How do I qualify?

Financial Analysis and Reporting Skills:

• You have experience analyzing and reporting on a variety of budget analysis information to support management decision making, including support to the process of reviewing branch budgets, preparing budget journals, ensuring budgets are calendared accurately, resolving discrepancies, and reconciling to approved budgets.
• You have demonstrated the ability to integrate financial and non-financial information to support the development, review, and provision of financial and management reports.
• You can analyze and summarize relevant financial information from various sources, including the Ministry’s financial information systems, for presentation to management
• You have experience analyzing and monitoring trends and financial performance, performs financial analyses, identifies risks and opportunities, updates and provides reports and recommendations to Media Buying Performance and Optimization management to support decision making.
• You have demonstrated the ability to comply, review, audit, and analyze a variety of financial documentation (i.e., IFIS and EFIS reports), and updates financial databases and maintains related tracking, reporting, and control systems and procedures
• You have analytical and problem-solving skills to identify and highlight budget control and expenditure management issues for senior management review

Technical Knowledge:

• You have knowledge of government financial management processes, contract management and purchasing practices, and financial and management accounting principles and practices and PSAB, Modern Controllership policies to complete internal (senior management) and external (Central Agencies) reporting requirements and to apply financial policies, procedures, guidelines, and directives to program businesses.
• You have knowledge of Media Buying Performance and Optimization and branch organizational structure and internal processes and practices as well as the relationship between Ministries and Central Agencies (OSS, MOF, IFIS, EFIS) to analyze program area finances and requirements and provide financial advice to management.
• You have experience working within a business planning cycle to support business and operational planning.

Project Management and Communications Skills:

• Numerical and evaluation skills to carry out research, data gathering and financial analysis skill to control and manage ministry budget status, financial system, and situation.
• Oral and written communication skills to provide training, advice and support to client branches and prepare reports, policy documents and procedures to communicate financial information in a manner that is easily understandable by audience.
• Proficiency in using government’s financial system (IFIS and ONRequest) and software programs including word processing, spreadsheets to manipulate data to prepare reports, correspondence, and presentation material.
• Synthesize and simplifies budget information into concise, clear, and accurate reports, especially in the initial review and validation of submitted budgets and expenditures
• Presentation skills to provide expertise, advice, exchange information, and interpret guidelines to management and to present financial and non-financial information to senior management and branch financial contacts.
• Persuasion and negotiation skills to convince branch management within ministries to coordinate, follow, and accept options, solutions, and new initiatives. Interpersonal and collegial working skills to establish positive working relationships at all levels within the ministry and other ministries

Additional Information:

Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

  Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual’s employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.

• T-CO-191365/22