CADTH Looking for Project Manager at Toronto, Ontario, Canada Full Time

Status: 1 year term contract

Location: Ottawa or Toronto, Ontario (hybrid)

Closing date: November 9, 2023

Salary range: $67,000 to $84,000 per year

CADTH is Canada’s drug and health technology agency. We’re a not-for-profit organization headquartered in Ottawa, with a satellite office in Toronto. We’re funded by Canada’s federal, provincial, and territorial governments, with the exception of Quebec, to provide independent information and advice to the country’s publicly funded health care systems. Health administrators and policy experts rely on CADTH to inform their decisions about the funding and appropriate use of the drugs, devices, and services used to prevent, diagnose, and treat medical conditions.

Most CADTH employees participate in a hybrid workspace arrangement that allows for flexibility and enhanced work-life balance. CADTH believes in the positive impact of in-person collaboration and the importance of team building. CADTH gives preference to qualified candidates who live near its offices and can participate in a hybrid arrangement. Those applying to CADTH must be located in Ontario, except in exceptional circumstances where the employment is deemed remote.

Primary Focus

The Project Manager is the logistical focal point for the administration, process execution and reporting of complex CADTH projects to ensure effective and efficient project delivery on time and within budget. The Project Manager leads cross-functional project teams on multiple projects concurrently to fulfill project scope and meet customer commitments.

Throughout each assigned project’s life cycle, the Project Manager develops and manages all nonresearch aspects of CADTH projects. Projects may be complex with lengthy timelines, and project teams may include project or section owners, subject matter experts, researchers, health economists, and research information specialists as required.

On any given day, the Project Manager will:

Project Onboarding and Planning

• Prepares and develops the project scope, timelines, and budget commitment from the outset, including establishing a project charter, key milestones and deliverables, and advising on core project governance principles while soliciting input from the broader project team and project owner.
• Works with the Project Management Office to develop project schedules and milestones for complex projects.
• Prepares agendas, chairs project meetings, and communicates project deliverables and risks to all participants, ensuring milestones and project deadlines are followed.

Project Execution and Control

• Manages and tracks all budgeting and resourcing activities related to the project, and promptly communicates and escalates to senior leadership and the project owner any and all emerging risks to the project timeline, scope, and budget. Where risks are identified, provide recommendations and solutions to ensure project deliverables remain on track.
• Leads the management of each project, including assigning tasks to responsible project members, preparing agendas and chairing project meetings, communicating project deliverables and risks to all participants, and providing timely status updates to all key project partners, including CADTH leadership.
• Facilitates the onboarding of key subject matter experts to support project execution.
• Collaborates with project and program owners to capture and document efficiencies to optimize project execution.
• Assists leadership and the Project Management Office in new product and service initiatives by providing expert input on developing processes and translating them into executable schedules.
• Prepares and delivers status updates on an agreed-upon and regular basis with all key project partners, including CADTH leadership

Project Closing and Reporting

• Collects and compiles a summary of project feedback, learnings, takeaways, and areas of improvement to inform future project best practices and regularly connects with the Project Management Office to share these learnings.
• Ensures project team sites are maintained with centralized visibility on performance metrics to support the Project Management Office and senior leaders with decision-making.
• Prepares and validates reports on project key performance indicators required by funders, management staff and project teams, provides projections and monitors overages to enable and support management decisions on CADTH programs and services.
• Ensures project teams’ sites are populated accordingly to ensure centralized visibility for dashboarding and performance metric tracking

Is this the right role for you?

The Project Manager will likely have:

This position requires a Project Management Professional (PMP) certification and a minimum of an undergraduate degree in Business Administration or Project Management, with 3+ years’ experience as a project manager. An equivalent combination of education and experience may be considered.

Specific requirements also include:

• experience in the application of project management principles and the implementation of best practices, including coaching others in the application of principles and practice
• expertise in developing and maintaining project schedules
• significant experience with MS Project (MS Project Server) or other related project management software tools
• excellent organizational skills with a well-developed ability to plan and manage priorities;
• strong communication, interpersonal and relationship-building skills
• ability to proactively identify risks to the successful completion of projects, problem solve and recommend the best course of action appropriate to customer needs and CADTH’s culture
• flexibility and adaptability within a dynamic working environment to anticipate needs, and successfully manage multiple tasks, conflicting priorities, and regular process changes while supporting several different product types concurrently;
• ability to work under pressure and handle confidential matters with discretion.

What will set you apart?

• Fluency in French
• Project management experience in a research environment
• Understanding of the health care sector

What’s in it for you?

At CADTH, you will find:

• a team-focused, supportive, and inclusive work environment
• a comprehensive Total Rewards package including health, dental, and wellness benefits; a defined benefit pension plan with Healthcare of Ontario Pension Plan (HOOPP); and a variety of leave options
• opportunities to work with and learn from highly specialized professionals
• personal growth through professional development opportunities, corporate training, and support for continuing education
• a friendly culture that supports community engagement
• the opportunity to make a difference for people in Canada and effect positive change.

To apply for this position, visit the Careers section of our website . Your résumé must clearly identify how your skills and experience relate to the requirements of this role. Applications for this opportunity may be used for future staffing vacancies. We thank you for your interest; however, only those candidates selected for further consideration will be contacted. Please visit our website regularly for new opportunities.

At CADTH, we actively celebrate, support, and flourish through our differences. Our employees are people with different strengths, experiences, and backgrounds, who share a passion for building the future of health care. We demonstrate a commitment to inclusion, diversity, equity, and accessibility through continuous development, modelling inclusive behaviours, and proactively managing bias. We highly encourage all qualified applicants to apply, including people of all places of origin and religions; people with disabilities; people who are neurodivergent; people who are Black or racialized; Indigenous people; women; and people from the 2SLGBTQ+ community. We also provide accommodations during all phases of the recruitment process. If you require any accommodation or have any questions, please contact careers@cadth.ca . We will work with you to meet your needs.

Please note that successful candidates will be required to complete a confidential pre-employment background check, which includes criminal, employment, and educational verifications as a condition of employment.

Candidates must be legally eligible to work in Canada. CADTH regrets that it is unable to sponsor employment visas at this time.