We’re looking for an enthusiastic and very organized Finance and Administrative Coordinator to join our Finance & Administration team to help us tell Calgary’s story as a great place to make a living and make a life. This term position runs until June 30, 2023.
Job Summary
As the Finance and Administration Coordinator of EDGE UP, you will provide administrative, accounting and clerical support. This position reports to the Director EDGE UP with a dotted line to the Controller of CED.
The EDGE UP 2.0 (Energy to Digital Growth Education and Upskilling) program is a partnership driven, short-duration skills development program to support professionals who have been displaced from the energy sector in Calgary, by providing training to help them transition their careers for high-demand, high-growth technology opportunities.
Key Responsibilities:
Processes all invoices and expense statements, including preparing, printing and obtaining appropriate finance approvals on all items.
Collects, prepares, verifies, and coordinates data input that relates to disbursements of payments to partners, as well as vender management including banking information, invoices and reporting.
Coordinate vendor contract workflow through internal processes and with external parties.
Support program managers with outreach to program partners on an ad hoc basis.
Data management with CED’s CRM policies may be required.
Administration of funds including partner and program-related disbursements.
Prepares and process electronic funds transfers, wires and bill payments.
Collects outstanding invoices and reconciles vendor accounts and conducts analysis of actions.
Manages and tracks all incoming purchase orders and invoices to ensure proper approval and compliance with corporate policies & procedure.
Performs month end tasks such as accruals, adjustments, journal entries and reconciliations.
Liaises with bank on financial payable activities.
Assists in managing the external audit processes of the program and ensure audit requirements are met.
Assists in the preparation of all requested financial reports to the Director EDGE UP, CED management and external funding partners.
Assists in monitoring and preparing reports to ensure budgets and forecasts are on track. Maintain complete files, plans and records, and support the Director EDGE UP in tracking partner activities as requested.
Provides administrative support to team members and other business departments by gathering information, preparing correspondence, reports & other documents.
Let’s Talk About You
You are a team player. You are proactive and a results-driven professional who has been developing your financial skills. You will ensure budgets and forecasts are on track. You are looking for a position that will combine your extraordinary organizational skills with broad finance and accounting experience as you grow in your career.
You have a passion for our city and are excited at the prospect of working on projects that build on the energy and success of our community. You are collaborative and thrive in a fast-paced environment and can manage multiple projects with ease.
Education:
Post-secondary education with a degree or diploma in Finance or Accounting; additionally, working towards, or completion of, an accounting designation (CPA/CMA/CGA) would be an asset.
Experience:
Minimum of 2 years of progressively responsible experience in the area of accounting during which time professional capability has been clearly demonstrated.
Experience with computerized financial management systems such as QuickBooks would be a key asset.
1 year providing administrative support.
Experience working with government contracts would be an asset.
Note: An equivalent combination of education and experience may be considered.
Key Competencies:
Proven ability to manage all aspects of corporate accounting including.
Knowledge of accounting and financial principles.
Demonstrated experience with internal financial processes and controls.
Working with finance information systems for tracking financial data and preparing reports;
Demonstrated computer proficiency (MS Office, Windows 10, QuickBooks would be an asset).
Sound relationship-building skills and demonstrated ability to work cooperatively with peers, other departments, and stakeholder groups.
Demonstrated ability to establish priorities for own workload based upon need for immediate action, work objectives and schedules requiring independent judgment.
Experience working effectively in a fast-paced environment and during stressful periods, while maintaining a composed disposition.
Demonstrated end-user computer proficiency and basic technology principles.
Unique Working Conditions:
This type of work doesn’t always happen between 9 and 5. On occasion, this position may require long and/or irregular hours including attendance at business functions, meetings or special events. The successful candidate works effectively within a team environment and maintains composure when under pressure. The successful candidate must be able to balance and prioritize demands for information from a variety of sources, both internal and external, and deal effectively with politically sensitive as well as confidential information.
To Apply:
Interested candidates should submit their cover letter and resume by 8am Monday, April 4, 2022 in confidence at: https://calgaryeconomic.bamboohr.com/jobs/view.php?id=130
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