Calgary Fetal Alcohol Network Looking for Manager, Finance and Administration at Calgary, AB Full Time

Are you… A team player, that works well both independently and as part of a dedicated team that is passionate about improving the lives of others.

Do you believe … All persons with FASD , including their parents or caregivers, have the right to a safe and supportive community.

Do you value… A collaborative team approach that brings together the skills from diverse backgrounds and values contributions from many points of view.

Job Summary

The Manager, Finance and Administration is a forward-thinking individual who is responsible for all administrative functions and financial requirements of the CFAN. The position plays a key role in developing and implementing short- and long-term business strategies and objectives for the CFAN.

This position is a key member of the Senior Leadership Team and, as such, works closely with the Executive Director to support the daily operations of CFAN, including those related to finance, human resources, facilities, information technology, and contracted services, and ensures staff have the resources necessary to succeed while developing operational efficiencies. This position will make meaningful contributions to all aspects of CFAN, including risk management, long and short-term strategic planning, budgeting, team collaboration and leadership, and acts as an ambassador for CFAN at all levels of public engagement.

The role requires a proactive and flexible approach, high-level administrative responsibility, and the ability to manage multiple tasks and functions. The successful applicant will have a strong background in finance, human resources, and operations management, as well as demonstrated experience working in the not-for-profit sector. The Director should possess strong ethical integrity and knowledge to promote diversity and inclusion strategies.

Duties and responsibilities

The Manager of Finance and Administration is anticipated to allocate their time to the tasks below. However, they have the flexibility to manage their own task list according to the needs of the agency. They are invited to communicate with the Executive Director about any changes to the following task list according to their experience in the position.

Finance (75%)

• Handles all bookkeeping on a day-to-day basis, including preparation of monthly financial statements and provides a summary of changes month over month;
  
• Develops reporting tools to ensure that the Executive Director, Senior Leadership, and the Board of Directors have adequate information to assess the financial results and ongoing financial needs of CFAN;
  
• Ensures financial controls, policies and processes are in place to safeguard the financial resources of CFAN and leads the ongoing evaluation and improvement of all financial systems and controls;
  

• Manages banking relationships and acts as the liaison between CFAN and bank personnel;
  
• Prepares all required statutory reports and remits all taxes to the government as required;
  
• Maintains grant files, including applications, correspondence, and related reports;
  
• Assists management with the preparation and processing of grant applications;
  
• Prepares draft year-end financial statements and manages the auditing process with the external auditor;
  
• Works with the Executive Director, Senior Leadership and the Board of Directors in the development of annual and three-year financial budgets;
  
• Develops annual and long-range financial forecasts and maintains long-range financial plans, including balance sheet, statement of operations and cash flow forecasts to ensure that the ongoing and future financial needs of CFAN are met;
  
• Attend Finance Committee meetings as required.
  

Operational Management (IT, HR, Facility, Administration) (20%)

• In collaboration with the Senior Leadership Team, maintain a positive, healthy, and safe work environment in adherence to relevant legislation and regulations.
  
• Ensure compliance with human resource policies and procedures.
  
• Supervision of the HR Generalist and related activities;
  
• Provides oversight of CFAN’s information technology support and liaises with contracted service providers. Manages CFAN’s insurance arrangements and the annual insurance renewal process to ensure appropriate coverage;
  
• Ensures compliance with all regulatory requirements relating to and provides risk assessment and compliance advice to the Senior Leadership Team;
  
• Oversees all facility management activities and liaises with facility landlords;
  
• Oversees overall administrative activities and joint supervision of the Community Engagement and Administrative Coordinator.
  

Strategic Management (5%)

• Participates in the strategic planning process for CFAN as part of the Senior Leadership Team and shares responsibility for achieving the goals outlined in Strategic Framework.
  

All CFAN employees have some fundamental responsibilities that go beyond the confines of their occupations. These include:

• Ensuring that the commitment to diversity is understood and respected. This includes the diversity of culture, language, faith expression, gender identity, sexual orientation, socio-economic resources and degrees of (dis)ability;
  
• Maintaining up-to-date professional skills and knowledge through formal and informal training;
  
• Compliance with all mandated legal/regulatory requirements related to working at CFAN;
  
• Maintaining awareness of and compliance with CFAN policies and procedures;
  
• Attending/chairing team and staff meetings as required;
  
• Other duties as assigned.
  

Qualifications

Education:

• Undergraduate Degree in a related field;
  
• Professional accounting designation in process or completed.
  

Experience:

• Proven experience in accounting, administration, human resources, and office management;
  
• Professional experience in the not-for-profit sector is considered an asset;
  
• Demonstrated leadership, supervisory and team-building skills to inspire others and assist them in reaching their full potential in meeting
  

Skills:

• Strong written and communication skills;
  
• Professionalism and the ability to maintain a high degree of discretion and confidentiality;
  
• Proficiency in MS Office Suite (Excel, Word, PowerPoint) and QuickBooks (desirable);
  
• Strong critical thinking capabilities with the ability to solve problems of moderate complexity in a timely and logical manner;
  
• Ability to work in a complex environment, with competing priorities and deadlines, and excellent time management skills;
  
• Ability to work independently with minimal supervision matched by a collaborative mindset and skill in maintaining information flow with key stakeholders.
  

Working conditions

CFAN’s provides a hybrid working location, with employees working remotely and in an office setting (minimum two days per week). Occasional evening and weekend work are required to carry out events and meetings. Occasional travel is required within the greater Calgary region. Work is fast-paced with multiple projects and objectives in motion, and will require low physical activity. Some activities may require moving up to 20 lbs.

Direct reports

• HR Generalist
  
• Community Engagement and Administrative Coordinator (Shared Reporting)
  
• Relevant Consultan ts and Contractors