California State University, Office of the Chancellor Looking for Program Analyst, CAR/W (532666) at Chiasson Office, New Brunswick, Canada Full Time

Chancellor’s Office Statement

Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Program Analyst, CAR/W. The CSU Chancellor’s Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation’s largest and most diverse system of higher education. The CSU Chancellor’s Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year.

Salary

The anticipated salary hiring range is up to $4,798 per month, commensurate with qualifications and experience.

The salary range for this classification is $3,518 to $6,791 per month.

Classification

Administrative Analyst/Specialist – Non-Exempt

Position Information

The California State University, Office of the Chancellor, is seeking a Program Analyst, CAR/W to provide general administrative support to the CSU Center for the Advancement of Reading and Writing (CAR/W) particularly with respect to data management related to professional learning for the Expository Reading and Writing Curriculum (ERWC), event coordination, communications, procurement, and preparation of event materials.

Responsibilities

Under the general direction of the Statewide Director, CAPP, the Program Analyst, CAR/W will perform duties as outlined below:

Data Management

• Perform data management tasks for CAR/W to include data management for ERWC workshops, state-wide course adoption, coordination with Canvas implementation, etc.
• Manage data for CAR/W workshops and events including web postings and workshop attendance.
• Maintain materials inventory and track workshop materials shipments.
• Communicate with county regional leads and EAP coordinators as needed to verify data and obtain records.
• Prepare reports for CAR/W Director as needed.
• Protect the security of sensitive data.

Event Coordination

• Coordinate, plan and implement event logistics of CAR/W meetings, professional learning trainings, workshops, conferences, and other events (in person and virtual) including meeting space, meals, necessary approvals, registration, and attendee communications.
• Set up event registration, procure, prepare, and pack materials for shipment, track shipments as needed, duplicate documents and materials, and track attendance.
• Maintain detailed event-related records and assist with processing event and professional learning expenses, regardless of funding source
• Plan webinar series, create flyers, distribute to proper channels.
• Develop minutes and meeting notes for CAR/W and support meetings including but not limited to grant meetings and advisory board meetings.
• Attend on-site and off-site meetings. Prepare and distribute meeting materials.

Communications

• Monitor, update, and oversee CAR/W websites, social media accounts, and other communications.
• Coordinate and monitor the workflow for formatting and producing CAR/W flyers, correspondence, and other documents for Web posting and print applications, including accessibility.
• Manage updates and changes to the ERWC online community site. Post regular announcements, archive old materials, update new materials, monitor discussion boards for questions, answer inquiries. Attend website plan meetings with ERWC faculty.
• Respond to requests for information generated by the ERWC Online Community.

General Operations Support

• Assist in the administrative coordination of the CAR/W programs.
• Monitor CAR/W Info email and field requests for information, receive guests, and perform other administrative duties as assigned.
• Support and assist in the work of the CAR/W Administrative Analyst in compiling data. Serve as back-up with the processing of expenditures, procurement and purchasing as needed. .
• Order office supplies consistent with all applicable CSU-CO policies and procedures.
• Record keeping and processing of special consultant timesheets.

Other Duties As Assigned

• Other duties as assigned, including support to department administrative staff as needed, assist with special projects, and perform other general office duties as directed.
• Serve as backup to other CAR/W administrative staff as directed.
• Oversee the work activities of student assistant(s) in the routine functions of the Center.

Qualifications

This position requires:

• A Bachelor’s Degree from an accredited University or equivalent combination of education and experience is required, and a minimum of three years of progressive administrative experience in a related area.
• Proficiency with current computer platforms and software programs, such as Microsoft Office and Adobe InDesign, and ability to learn new programs as needed.
• Strong administrative/office support experience demonstrating competent performance, strong organizational skills, ability to work with minimum supervision and frequent interruptions, and flexibility in designing and learning new systems and procedures.
• Solid writing and communication skills required to include proofreading and proper punctuation and grammar usage.
• Effective communication and listening skills, be able to work directly and interact with a diverse group of individuals in a multicultural environment, including employees at all levels within the University Systems, partners and stakeholder. A clear service orientation to the individuals and institutions served by the Center.
• Strong analytical and problem-solving skills related to project data and ability to prepare reports summarizing progress.
• Understanding of contracting and procurement procedures, and ability to learn more advanced concepts and procedures.
• Strong knowledge and experience with event planning and coordination practices required. Experience working with complex organizational unit planning highly preferred.
• Ability to solve problems and respond to changes in program direction and procedures with flexibility and calm.
• Strong interpersonal skills, ability to work effectively and efficiently with staff, faculty, and administrators from diverse background.

Application Period

Priority consideration will be given to candidates who apply by October 24, 2023. Applications will be accepted until the job posting is removed.

How To Apply

Please click “Apply Now” to complete the California State University, Chancellor’s Office online employment application.

Equal Employment Opportunity

The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070.

Title IX

Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

E-Verify

This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)’ in partnership with the Social Security Administration (SSA).

If hired, you will be required to furnish proof that you are legally authorized to work in the United States. The CSU Chancellor’s Office is not a sponsoring agency for staff and Management positions (i.e., H1-B VISAS).

COVID19 Vaccination Policy

Per the CSU COVID-19 Vaccination Policy, it is strongly recommended that all Chancellor’s Office employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

CSU Out of State Employment Policy

California State University, Office of the Chancellor, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Background

The Chancellor’s Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position.