Canadian Animation Guild – IATSE Local 938 Looking for Part-time Administrative Assistant at Remote Full Time

Full Job Description

1- General Information

Title | Part-Time Administrative Assistant

Employer | The Canadian Animation Guild, IATSE Local 938

Location | Vancouver, BC. The majority of the work will be remote (Work-from-Home), with the occasional in-person meeting at a downtown office. The employee must be willing and able to travel to union and industry-related events throughout Canada and the United States.

Start Date | TBD

The Position:

The Canadian Animation Guild – IATSE Local 938, is looking for a part-time Administrative Assistant to perform clerical work pertaining to the daily maintenance of the union’s membership database, and represent the union to the membership, employers, and the wider animation industry, under the supervision of the Local’s Business Agent and the authority of the elected Executive Board. The staff member should be organizationally-minded and passionate about the rights of workers in the animation industry. Experience working within the Canadian animation industry, especially in the area of Production, is beneficial but not required.

The Administrative Assistant will be expected to assist the Local’s Business Agent in managing membership applications and dues collection, official correspondence, and sitting in on committee meetings. It is their responsibility to foster and maintain a harmonious, honest, and healthy relationship with all parties involved in its operations.

This is a permanent, part-time hired staff position within the Local. The Employee may be a member of Local 938, but cannot be an officer of the Local. As this is a fairly new union local focused on growth, there may be opportunities to upgrade the staff member to a full-time position in the future.

The Employee shall work in conjunction with, under the direction of, and be answerable to the Business Agent, the Executive Board, and the members of the Local. For the purposes of everyday administration, the Employee shall report to the Executive Board through the Business Agent, President, or Vice-President.

2- Hours of Work

Work hours will not be set in stone, and the position may require the employee to be available for evening and weekend work, but the Staff Member should be able to meet the demands of the position within a 20 hour workweek. There is flexibility and room for discussion on when the hours are worked, but the Administrative Assistant is generally expected to work on regular business hours to facilitate communications with other staff.

3- Qualifications

General Duties

● To assist the President in carrying out their responsibilities as outlined in our Constitution and Bylaws.

● To assist the Business Agent in maintaining and and updating the Local’s dues collection system and membership database, working together with the Executive Board to ensure that our database is accurate and accessible.

● To act in cooperation with the Executive Board, and to attend all Board meetings (General, Executive, Contract, and Special) when possible.

● To report on all pertinent business, including activities of Local committees, members (when applicable), and organizing targets, to the Executive Board; and to keep the Membership updated through reports in both our newsletters and at the Local’s regular meetings.

• To act as an administrative resource for the Local’s committees, and to act as an attendee and guide when a new committee is formed. After a committee is successfully operating, less frequent but routine correspondence is required.

● To act as a representative of the Local to its membership and the broader entertainment industry. The employee may be asked to speak to the media on behalf of the Local as well as interact with members over phone, email, in person, and over social media.

Qualifications

• Proficiency in Microsoft Excel/Google Sheets
• Proficiency in Google Suite.
• Experience with database and accounting software
• Experience with various social media sites & Discord management.
• Experience with WordPress
• Experience with Zoom and other video conferencing software
• Excellent interpersonal skills; including communication and a strong sense of discretion.
• Strong organizational skills
• Strong public speaking skills; confidence speaking at industry meetings and representing the Local
• Strong bargaining sense
• Strong grasp of contract language
• Ability to work independently and manage own time effectively
• Ability to shift between collaborating with others and leading projects
• Ability to anticipate and adapt to the needs of a unique, growing organization and membership base
• Ability and willingness to travel domestically and internationally
• Ability to Legally work in Canada
• Resident of the Greater Vancouver Area

Thank you for considering this position.

Salary:

CAD$37,500 /year

Benefits:

● Dental Care

● Extended Healthcare (health, dental, optical, paramedical, life)

● RRSP matching

COVID-19 considerations:

IATSE Local 938 Follows up-to-date Provincial and Federal Covid-19 guidelines.

Job Types: Part-time, Permanent
Part-time hours: 20 per week

Salary: $37,500.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match
• Vision care

Schedule:

• Monday to Friday
• Weekend availability

Work Location: Remote