Canadian College of Technology and Business (CCTB) Looking for Academic Assistant at Vancouver, British Columbia, Canada Full Time

Position Job Title:Academic Assistant

Location:On-Site-Vancouver, BC

Job Summary

Please note this is not a online/hybrid position.

The Canadian College of Technology and Business (CCTB) is an educational institution specializing in career development, certification and technical training in business and information systems Our principal educational philosophy is to provide the best technical training in both business management processes and core-industry technologies to allow our students to obtain a high degree of success upon entry into positions of business and technology. We provide relevant programs which ensure our students meet the demands of today’s ever-changing job market.

At CCTB, Our top priority is to provide students with the right combination of academic knowledge and the highest quality hands-on experience to take their careers to the next level. Our experienced faculty deliver the highest quality of education, using their expertise to help students achieve their full potential.

We are seeking an Academic Assistant who is passionate about education field. The Academic Assistant is responsible for the academic success of a caseload of students. The Academic Assistant will assist in developing and implementing programs to improve student retention and graduation rates.

The Academic Assistant will also work with individual students to develop academic plans, monitor progress, and provide support. The Academic Assistant will collaborate with faculty and staff across campus to ensure that students have the resources they need to be successful.

The ideal candidate will have experience working with students in an academic setting, experience developing and implementing programs, and experience working with data.

The ideal candidate will also be organized, detail-oriented, and able to multitask. The Academic Assistant will also actively participate in key administrative functions to support the Student Services Department.

Key Responsibilities

To provide proactive administrative and secretarial support to the Academic Coordinator within the collage, as appropriate, working in conjunction with other members of the Academic Support Team.

Duties include but are not limited to:

• Provide daily operational guidance.
• Operate an efficient electronic and paper ‘bring forward and action’ system for

papers, correspondence, and electronic information.

• Maintain filing systems in line with data protection, retention, and other policies.
• Draft, prepare and circulate a wide range of documents as required, including

material of a highly confidential nature, and providing support with the production of

academic CVs as required.

• Support and take minutes in meetings as required.
• Book rooms, and IT/AV equipment for meetings in a timely manner.
• Assist the Coordinator with inductions for new instructors, ensuring

they meet all identified colleagues in a timely manner and that they understand their

role and its interactions.

• Assist the Academic Coordinator in resolving day to day issues as required.
• Open and sort all mail (including hardcopy and e-mail), prioritise papers and

correspondence and distribute when necessary.

• Assist with visitor arrangements, organising travel, arranging accommodation and if

necessary meeting them on site.

• Keep academic department information updated on website and email distribution lists as and when required, working in

conjunction with colleagues in other teams.

• Provide support to other areas of the Academic Support Team when other

Assistants (Academic Support) are absent or overloaded, in line with systems agreed

in the team.

• Support the preparation of manuscripts as required, depending on workload.
• Monitor student progress and making appropriate adjustments to ensure academic success, intervening when necessary to ensure success
• Provide advice and guidance to students regarding their academic progress
• Coordinate faculty meetings, workshops, and other events that support student learning and development
• Create and update student records, including course schedules and class rosters
• Coordinate student activities such as homecoming festivities, alumni events, and student performances
• Manage the student advising program to ensure that students receive quality advising services that meet their needs
• Work with academic departments to develop course schedules and monitor student attendance in classes
• Review course syllabi to ensure that they are aligned with departmental objectives
• Work with faculty members to ensure that classes have adequate staffing and materials needed for instruction
• Develop and maintain effective working relationships with all co-op stakeholders to enhance the image and presence of CCTB.
• Deliver and design and implement professional development training/seminars/workshop for students; Serve as a point of contact for all academic matters pertaining to students
• Assist the Academic coordinator in daily tasks
• Work with faculty to develop and revise curriculum, ensuring that it meets the needs of the students
• Serve on committees related to academic affairs, providing input on behalf of the students
• Advise students on course selection, degree requirements, and other academic matters
• Assist in the development and implementation of academic support programs
• Coordinate scheduling of classes, including classroom assignments and instructor assignments
• Maintain accurate records of student enrollment and performance
• Maintain accurate records of Instructors enrollment and performance
• Prepare reports on student progress and performance for administration
• Develop and implement policies and procedures related to academic matters
• Serve as a resource to faculty on matters related to student learning and success
• Perform other duties as assigned

Qualifications

Position Requirement

• Minimum Bachelor’s degree in a relevant discipline required.
• Basic training in office practises, Customer service and Communication
• Experience working with students in a post-secondary student services environment is an asset, working in intercultural contexts is highly encouraged

Knowledge and Skills

• Demonstrated skills in understanding academic operations
• Ability to multi-task while remaining process-driven and outcomes-oriented.
• Build and maintain positive relationships with international, local and internal clients and stakeholders.
• Excellent interpersonal, cross-cultural, communication, public relations, or networking skills.
• Ability to work and communicate effectively orally and in writing, with tact and diplomacy, with a variety of internal and external contacts.
• Excellent team building skills with a demonstrated ability to work effectively with a team.
• High level of professionalism, with the ability to be self-driven and focused on producing results.
• Strong oral communications skills to facilitate meetings and deliver presentations.
• Ability to use Microsoft Word, Excel, and PowerPoint to prepare and maintain records, correspondence, reports, and other data.

Canadian College of Technology and Business (CCTB) is an equal opportunity employer, and as such, positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

CCTB is committed to providing accessible employment practices that are in compliance with the British Columbia Accessibility Act. If you require accommodations for a disability during any stage of the recruitment process, please indicate this in your cover letter.