Canadian Nuclear Laboratories Looking for Contract Administrator – Onsite at Chalk River, ON Full Time

INTRO
The purpose of this position is to provide Contract Administration services to Internal Customers through the management of diverse Contracts and Contractors/Suppliers, directly contributing to the management of CNL’s risk and liability. The Contract Administrator is responsible for managing contractual obligations and relationships between CNL and Contractors/Suppliers, to ensure adherence of both parties to all aspects of the contractual agreement. Reporting to the Contract Supervisor, the Contract Administrator may be responsible for multiple contracts depending on the value, complexity and risk.

DUTIES

• Provides authoritative professional advice and support to Internal Customers through the management of contracts and relationships with Contractors/Suppliers.
• Manages an effective relationship with the Contractor/Supplier, and/or provides input to the Contract “Manager” who is responsible for that relationship.
• Develops Contract Execution Plans to support administration/management of contracts, as required.
• Develops or supports the development of appropriate Category Management Plans alongside Contract Officers and Contract Leads/Supervisors.
• Reads, analyzes, provides advice and applies the contract in daily transactions and in minor disputes.
• Co-ordinates and leads Contract Kick-Off Meetings and supports Contractor/Supplier Progress meetings.
• Functions as Single Point of Contact (SPOC), during contract execution, for all formal communications, and on all commercial and contractual matters between CNL and the Contractor/Supplier.
• Manages Contract Change Control to ensure that changes are identified early, evaluated, negotiated, documented, funded and approved as per contractual requirements.
• Logs, manages and tracks contract deliverables and ensures contract documentation is filed in accordance with Document Control procedures.
• Documents, logs, manages and tracks decisions and events relevant to the contract agreement.
• Verifies invoicing meets contractual requirements and monitors the timely payments to Contractors/Suppliers.
• Works with Contract Officers/Contract Supervisor and Legal to interpret the contract and escalate any issues, disputes or contentious matters to the appropriate level as required.
• Monitors expenditures and accruals against the contract, and works with Internal Customers to ensure accuracy of financial information and sufficient funds are in place.
• Where managing a Supply Category, provides oversight and monitoring of performance across all Contractors/Suppliers and contracts within such Category.
• Provides advice and applies specialized knowledge in the development of contract administration processes, procedures and tools.
• Verifies in conjunction with the Contract Team that all contractual obligations, including the technical and commercial conditions are fulfilled throughout the contract.
• Verifies contract completion and ensures that all work has been completed, and that all deficiencies and administrative matters have been resolved.
• Facilitates a proportional performance management approach to individual contracts, consistent with the contract requirements, including monitoring of contract cost, schedule, quality, and technical performance, as well as the maintenance of CNL Contractor Performance Scorecards, as applicable. Shall ensure arrangements are in place for frequent 360 degree feedback on the performance of the Contractor/Supplier, and that performance meetings will be conducted in accordance with the frequencies identified/established in the contract.
• Participates/leads Lessons Learned meetings, and/or documents and shares any Lessons Learned that were identified during contract execution, and ensures such lessons are relayed for future procurements or Contractor/Supplier development.
• Identifies and recommends improvements to complex processes that affect own area and others/Internal Customers.
• Participates, leads where identified, and implements process/procedure creation and/or improvements.
• Responds to situations to contain/mitigate short-term risk in accordance with established processes and procedures.
• Collates necessary information regarding contract(s), to provide input to Relationship Development Plans, and relevant Steering Committees or meetings of Senior Representatives.
• Shall ensure they are sufficiently familiar with the work and the progress of the Work, including an appropriate level of attendance at the Work Site, as applicable.

QUALIFICATIONS
Education

• Post-secondary education in Business Administration, Law, Accounting, Finance, Supply Chain Management, Engineering and/or Contract Administration, with 3-5 years of pertinent experience or 8 years of equivalent experience with projects and/or construction projects.
• Designation holder or enrolment in the Certified Supply Chain Management Professional (CSCMP) certification, or enrolment in a relevant contract administration/management program (e.g., Certified Professional in Supply Management (CPSM)), is considered an asset.

Experience

• Demonstrated knowledge and understanding of contract management, contract law, procurement practices/processes and tasks, with emphasis on complex procurements where the participation of technical experts is required (e.g., technical experts, legal, quality assurance, etc.).
• Formal training and/or demonstrated experience in customer service, relationship management, negotiations, and/or conflict, claims and dispute resolution.
• Experience in a highly regulated or nuclear environment would be an asset.
• Technical background or demonstrated understanding of design/construction contracts would be an asset.

Abilities and Skills

• Must be able to work in a team environment and foster excellent relationships with Internal Customers/Contract Teams, Stakeholders, Legal, Finance, Coworkers, and Contractors/Suppliers.
• Must be able to work independently on multiple projects/contracts, establish priorities in order to meet conflicting deadlines, and to resolve conflicts promptly.
• Must possess strong work ethics and sense of accountability, and a willingness to devote additional/extended hours, when required.
• Must be able to interpret scopes of work, drawings and/or technical specifications, and understand basic technical and quality issues.
• Possesses excellent skills pertaining to attention to detail, written and oral communication, time management, coordination, planning, organization, problem solving, analysis, research, reporting, customer service, and leadership.
• Possesses strong computer skills, and knowledge of MS Office Suite programs (e.g., Word, Outlook, Excel and PowerPoint). Good working knowledge of Oracle E-Business Suite, SharePoint, ATOM, ISNetworld, E-Sign, and Contract Risk Management applications such as AVEVA – ProCon, is considered an asset.
• Must possess strong negotiation and dispute resolution skills.
• Demonstrated ability to lead others through influence rather than authority.
• Must be able to maintain organized, clear and concise electronic documentation and contract files, during all stages of the procurement, as defined by CNL’s policies/guidelines.
• Must use their leadership, organizational and time management skills to lead, coordinate and facilitate contract administration/management requirements for multiple and/or large contracts.

Job/Industry Specific Knowledge

• Demonstrated understanding of contract terminology and contract interpretation, contract strategies, pricing models (e.g., Fixed Price, Unit, Time and Material (T&M), Target Cost, etc.), and various contract risks and liabilities.
• Knowledge and experience with a variety of Quality Assurance programs.
• Understanding of Financial (cost) management and Accounting practices.
• Knowledge of Nuclear Quality Assurance programs is considered an asset.

Location of Work

• On-Site
  • This role is based out of CNL’s Chalk River, which will be the designated workplace. CNL may require travel from time to time, as necessary.

CNL is committed to providing an atmosphere free from barriers that promote equity, diversity and inclusion in achieving our mission. CNL welcomes and celebrates employees, stakeholders and partners of all racial, cultural, and ethnic identities.

CNL also supports a workplace environment and a corporate culture built on our Core Values: Respect, Teamwork, Accountability, Safety, Integrity and Excellence, which encourage equitable employment practices and career prospects inclusive of accommodations for all employees.

CNL is committed to being an equal-opportunity employer. If you require accommodation measures during any phase of the hiring process, please inform the Talent Acquisition Specialist with whom you are in contact. All information received in relation to accommodation requests will be kept confidential.

The Chalk River Laboratories site is located on the unceded and unsurrendered territory of the Algonquin Anishinaabe people. As an organization, CNL recognizes and appreciates their historic connection to this place. CNL also recognizes the contributions that First Nations, Métis, Inuit and other Indigenous Peoples have made, both in shaping and strengthening this community in particular, and this province and country as a whole.