Canadian Wildlife Federation / Fédération canadienne de la faune Looking for Part-Time Office Assistant at Ottawa, Ontario, Canada Full Time

As one of Canada’s largest not for profit leaders in wildlife conservation, research, and advocacy, we are seeking to fill the following position…

Part-Time Office Assistant, Education Department

Who we are:

The Canadian Wildlife Federation (CWF) is a national not-for-profit charitable organization dedicated to ensuring an appreciation of our natural world and a lasting legacy of healthy wildlife and habitat. By spreading knowledge of human impacts on the environment, developing and delivering educational programs, conducting research, promoting the sustainable use of natural resources, and advocating for effective wildlife policy and regulation, CWF strives for a future in which Canada’s wildlife is conserved for generations to come.

Diversity is a fundamental part of our core values; we create every opportunity to become more inclusive. We encourage applications from qualified candidates from all diverse communities including, but not limited to, Indigenous persons, racially visible persons, people with disabilities, 2SLGBTQ+, and women in non-traditional roles. If you require accommodations during the recruitment process, please notify HR at any time.

Position Overview:

The Office Assistant is responsible for a wide variety of administrative duties in support of the Education Team members. Duties include but are not limited to storage inventory, shipping of supplies, reception, arranging travel plans, meeting minute-taking and distribution, scheduling appointments and drafting both internal and external correspondence. The Office Assistant is also required to maintain confidentiality and professionally interact with employees, management, and the public. Focus in supporting CWF’s award-winning youth education programs, WILD Outside, Canadian Conservation Corps, and new Flex program. Other duties shall be assigned as necessary.

More details of these programs can be found on our website:

This is a part-time position approximately 2-3 days per week, depending on demand, and on a fixed-term until March 31, 2024.

Requirements

• Post Secondary Diploma in Business Administration, or relevant discipline an asset.
• 1-3 years’ experience in an administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to details.
• Proficient with Microsoft Outlook Suite (Outlook, Word, Excel, Power Point).
• Resourceful and flexible .
• Proven organizational and time management skills.
• Bilingual (English/French) would be an asset.

Job Duties

• Provide direct administrative and office support to members of the education team, as directed.
• Assist in the preparation of travel schedules, booking travel arrangements, and making reservations for education team staff.
• Working with the Logistics Coordinator, ensure that all supplies are in inventory and support the staff to ensure all materials are shipped in a timely manner for programming. This includes helping inventory remain updated and organized.
• Working with the Logistics Coordinator, ensure that branded materials and other supplies are sent to staff in a timely manner.
• Working with the Registrar, ensure that all required certificates and packages are prepared and mailed in a timely manner.
• Receive and screen all inbound telephone calls, emails, and visitors for the education team as required.
• Refer and/or redirect calls, emails, or visitors as required.
• Coordinate office activities.
• Troubleshoot and/or escalate office administration issues.
• Receive incoming mail.
• Review, evaluate, and distribute priority correspondence for education team.
• Facilitate communication from other department managers, business unit leaders, and project managers.
• Take and transcribe dictation notes.
• Government grant reporting support.
• Other duties shall be assigned as required.

Work Conditions

• Manual dexterity required to operate computer and peripherals.
• Interacts with employees, various management levels and public at large.
• Ability to lift up to 25lbs.
• Ability to work unsupervised.
• Repetitive work.
• Overtime may be required.
• Environment can be noisy at times.

Term

• This contract runs until March 31, 2024
• 2-3 days per week, Monday-Friday. Approximately 15-22 hours per week depending on demand.
• Location: CWF’s Head Office in Ottawa, ON (Kanata)

We are committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that job applications please identify any accommodation requirements by contacting the Human Resources department when selected for an interview.

Powered by JazzHR

oOxW2WO0A9