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IMMEDIATE NEED
Assistant – Continuing Education
Centre of Access, Interdisciplinary Studies and Lifelong Learning
Temporary Part-Time – 6-12 weeks with possible extension
$21.70/hour; up to 24 hours/week
Commerce Court Campus – North Bay, ON
COMPETITION: 52/22
DEADLINE: Friday, May 13, 2022 – 12:00 p.m.
QUALIFICATIONS:
· Post-secondary diploma or degree in Office Administration, Business or related field, and/or an equivalent combination of postsecondary education and related work experience may be considered
· Minimum two (2) years practical experience in an office environment, including office administration, customer service, and office systems
· Exceptional Microsoft Office skills including but not limited to Word, Excel, Access and Microsoft Outlook
· Demonstrated proficiency with a variety of computer software programs (e.g. Argos, D2L, Banner); experience using learning management systems is considered an asset
· Strong communication, organizational, problem-solving, decision making, time management, interpersonal, and customer service skills
· Marketing experience is considered an asset
· Ability to work independently and in a team environment
· Bilingualism would be an asset.
DUTIES AND RESPONSIBILITIES:
· Create and maintain departmental databases and coordinate their integration with Banner and with the public web where required
· Coordinate the Continuing Education marketing cycle and play a primary role in the preparation of publications and email marketing
· Assist Part-Time Quality Assurance Processes including the Continuing Education Provincial Survey
· Coordinate the Continuing Education’s web presence by working with Program Development Officers and Information Technology Services
· Create departmental reports to assist with departmental and Ministry reporting needs
· Provide administrative and clerical support to office staff during peak times, including reception duties and exam invigilation as required
· Act as a direct contact for students and instructors regarding Continuing Education course and program inquiries, providing prompt and excellent customer service
· Support onboarding of new part-time employees including arranging for office space, voice introductions, and responding to questions
· Work with scheduling department to support delivery of in-class part-time courses and programs
· Maintain departmental inventories of relevant instructional and office supplies
· Prepare minutes for departmental and other meetings as required
· Provide ongoing support duties as requested regarding student grade monitoring on D2L
· Act as a liaison between the College, the students, and community partners to secure, develop, and support new, and existing Continuing Education students’ placements.
· Create and maintain a database for placement requests, locations, agency contacts, placement dates, and placement supervisors
· Establish and maintain administrative policies, procedures and documentation requirements for practicum including ensuring agency contracts are current and/or initiating updates as required.
A cover letter together with a current resume, quoting the above competition number, will be accepted or by E-Mail until 12:00 p.m., on May 13, 2022
Canadore College is committed to diversity, inclusion and equity.
While we thank all applicants, only those selected for an interview will be contacted.
For more information on Canadore College, please visit our website at http://www.canadorecollege.ca
Job Types: Part-time, Fixed term contract
Contract length: 6-12 weeks
Part-time hours: 24 per week
Salary: Up to $21.70 per hour
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- North Bay, ON: reliably commute or plan to relocate before starting work (preferred)
Application question(s):
- Are you legally entitled to work in Canada?
Education:
Experience:
- administrative assistant: 2 years (preferred)
Application deadline: 2022-05-13
Expected start date: 2022-05-23
