Career Group Looking for Office Administrator at Toronto, Ontario, Canada Full Time

One of our top clients, an amazing global financial services firm is looking for a new Office Administrator (Receptionist/Office Manager) to join their corporate services team at their new Toronto location.

This is a 5 day a week on-site role.

Hours are 8am-5pm with a one hour unpaid break. Flex for OT as needed.

This role reports to the HR/Operations manager in NY and is the go-to admin for this location.

We are ideally seeking a candidate with 3+ years of office experience in a fast-paced corporate setting.

You should be poised, personable and comfortable at a front desk but also able to take on facilities and office management duties and be the main point of contact for the firm.

Your day to day will include:

• Being the first point of contact for all staff and guests
• Greet and direct everyone coming in to the office appropriately
• Ensuring a neat, organized, clean and comfortable work space.
• Working closely with building management and firm leadership on any day to day issues and longer term project management; i.e. office moves, renovations, furniture deliveries, etc.
• Maintaining security list and greeting staff and guests
• Managing phones; transferring calls appropriately
• Reserving conference rooms on Outlook
• Arranging catering for meetings; helping with set up/break down
• Reserving any technical equipment for meetings and working with IT
• Preparing meeting materials; editing on PowerPoint, printing, copying, binding, etc.
• Working with the facilities team on any equipment or temperature issues
• Assisting HR with any recruiting, onboarding new hires, terminations, etc.
• Ordering and stocking office supplies
• Completing ad hoc projects for marketing, accounting, and legal teams
• Providing back up coverage to other admins and executive assistants
• Arranging global and domestic travel as needed
• Processing expense reports as needed on Concur
• Implementing Covid and other safety measures
• Managing delivery services and other vendors
• Distributing packages and mail

You should have the below qualifications:

• 3-5+ years of administrative experience; ideally in finance or corporate setting
• Bachelor’s degree preferred
• Proficient in MS Office Suite
• Excellent communication skills
• A positive, friendly, calm, professional demeanor
• A solutions-oriented mindset
• A high level of customer service
• An interest in being first point of contact for a global firm and enjoy working with a team

Role is OT and bonus eligible + amazing benefits and perks + room for growth!

Looking for an immediate start.

If you are eager to join an established and prestigious, growing finance firm with a startup feel, we want to hear from you!

Please submit your resume for immediate consideration.

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.