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Your Challenge
If you dream of joining an organization that is small enough to be noticed and big enough to provide a meaningful career, we want to hear from you!
Our Commitment to Inclusion, Diversity, Equity and Accessibility:
As a key component of its strategic plan, the Carleton is set on being a leader in inclusion, diversity, equity, and accessibility. As such, we design and continuously evolve our practices to ensure that everyone can fully and equitably participate to the upmost of their abilities. We value that everyone has a contribution to make and has the potential for individual growth. We are One House that leverages diversity in all its forms.
About the Role:
The Carleton Human Resources Services is currently looking to staff the Members’ Human Resources Services Coordinator position.
As the Members’ Human Resources Services Coordinator, you support a client-centric team that provides proactive HR advisory services to Members and their staff. Over the course of the 2-year assignment, you will provide project support related to post-implementation activities of the Members Employee Management System and subsequent phases of this project. You are also responsible for supporting the Senior Advisor and prepare reference and communications material, reports, procedures and contribute to the implementation of changes to the client service delivery model to Members and their staff.
Position location: Ottawa, Ontario
The ideal person:
You have an analytical mind, are a strong problem-solver and comfortable with technology. You are autonomous and able to build strong relationships with internal stakeholders. You have a strong understanding of the intricacies of the Carleton Administration and the services provided to Members and you are able to quickly identify where to find or source information and when to engage partners. To be skilled, you must collaborate with team members and take a client focused approach to all incoming requests.
Top reasons to join our organization:
Learning, professional development, and advancement opportunities
Work-life balance/35 hours workweek/ Compress schedule available
4 weeks vacation (minimum)
Attractive salaries and benefits
Resources to promote well-being
Gym located on-site
Cafeterias exclusive to employees
Downtown Ottawa: a vibrant place to work!
Easy stop on the O-train route
Hybrid work environment: Over the last couple of years, our organization has developed the ability to successfully adapt to new ways of working while continuing to deliver valuable services to Members of Parliament and the Carleton Administration. As a result, we will continue to foster autonomy by establishing a flexible hybrid approach where possible. Leaders across the organization are working with their teams to determine the appropriate balance of on-site versus remote work for their roles that will result in a positive outcome for both the organization and its people.
Prerequisites
Education
- Successful completion of a bachelor’s degree from a recognized university with a specialization in a field relevant to the position, and/or an acceptable combination of education, training and relevant experience.
Experience
- Experience in analyzing options and solutions for client support;
- Experience in dealing with sensitive client issues and complaints;
- Experience in producing reference/communications materials, workflows, procedures and reports;
- Experience in interacting and collaborating effectively with diverse stakeholder groups and partners;
- Experience using the following tools to gather, review, and track data: MS Excel, SharePoint & MS Teams;
Asset
- Experience in working with the Members Employee Management System (MEMS);
- Experience in project coordination;
- Experience preparing, summarizing, and delivering data findings using PowerPoint;
- Experience in using Power BI.
Competencies
Candidates will be evaluated against the Carleton Administration Competency Framework – Specialized Support.
Outcome
Staff the position of Members ‘Human Resources Services on a two (2) year determinate (temporary) basis. Ideal start date of January 9, 2023. Create a pool of potential candidates that may be considered to staff future vacancies for this position or for other similar and/or related positions on an indeterminate and/or determinate basis. Consideration may be given to candidates with other linguistic profiles.
Essential Information
- COVID-19 Vaccination Policy: Effective June 20, 2022, the requirement for all individuals to be fully vaccinated against COVID-19 in order to gain entry to the Parliamentary Precinct is being suspended. Please note, however, that the Carleton reserves the right to reinstate the same or similar requirements at any time without further notice.
- Other preventative measures will continue to be taken to ensure health and safety during the recruitment process in response to the ongoing COVID-19 pandemic until further notice.
- Cover Letter Requirement: When completing the selection process questionnaire, you must include a cover letter which includes detailed examples that clearly demonstrate how you meet the education, experience and asset prerequisites. It is not sufficient to say that you have the required qualifications or to list your current duties. Both your cover letter and résumé will be used for screening purposes. Your letter may be used to assess the ability to communicate effectively in writing. Failure to provide a cover letter may result in the application being rejected from the recruitment and selection process.
- Application Process: Please note that only applications submitted through our Career Portal will be accepted. Applications must be submitted no later than 11:59 p.m. (Eastern Standard Time) on November 13, 2022.
- Additional Essential Information: Please visit the link below.
Job Types: Full-time, Part-time
Salary: $40,592.37-$67,548.70 per year
Schedule:
- 4 hour shift
- Evening shift
Experience:
- Human resources: 1 year (preferred)
Work Location: On the road
