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TERM Assignment
Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.
If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.
Job Number: J1023-0363
Job Title: Career Services Coordinator (Term)
Job Type: Term Full Time
Department: School of Journalism and Communication
Job Category: Administrative
Number of Positions: 1
Date Posted (dd/mm/yyyy): 31/10/2023
Closing Date (dd/mm/yyyy): 07/11/2023
Salary (with Salary Rate): 64,074.00 – 70,040.00/Year
Assignment Duration From: 01/12/2023
Assignment Duration To: 30/11/2024
Employee Group: CUPE 2424
Salary Level: 8PE
Hours Per Week: 35
Date Position Available: 01/12/2023
About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.
As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.
The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.
Duties And Responsibilities
Under immediate supervision by the School Administrator of the School of Journalism and Communication (SJC) and overall Management by the Director and Associate Director of the School of Journalism and Communication, the incumbent is responsible for the following:
Career Services
- Providing career-oriented services to the School’s students, including the coordination of the Journalism Apprenticeships Program and support for co-op programs attached to Communication and Media Studies and the Bachelor of Media Production and Design.
Professional Learning Support
- Liaising with faculty members and contract instructors to identify courses in SJC programs involving significant community-engaged learning initiatives that do not fall within the scope of the formal co-op learning program.
Special Projects And Other Duties
- Carries out special projects or other duties as required.
Due to the nature of these responsibilities, some evening and weekend hours will need to be required as coordinated and scheduled by the School Administrator, Director and Associate Director.
Qualifications
The incumbent must possess the following qualifications:
- Experience in navigating professional learning in a post-secondary context, specifically in relation to contemporary labour market laws and practices pertaining to apprenticeships, internships and co-op;
- In-depth experience advising students regarding career services options, including conducting career information sessions, assisting with writing cover letters, resumes and practicing for interviews;
- Demonstrated experience assisting in creating and developing career opportunities with partners;
- Experience planning and coordinating meetings, events and workshops;
- Demonstrated ability to work independently, with strong research and problem-solving skills as well as initiative; strong organizational and time management skills to prioritize multiple tasks and tight deadlines, while successfully paying attend to details.
- The incumbent must also possess resilience, flexibility and the ability to work under pressure.
- Strong verbal and written communication skills, along with demonstrated knowledge and understanding of how to communicate through various digital platforms, including email marketing, websites and social media.
- Excellent interpersonal skills and the enthusiasm and empathy to work with students to achieve their goals, support faculty and maintain relationships with both internal and external stakeholders, while working with tact and diplomacy and maintaining confidentiality;
- Must be available to work some evening and weekend hours to accommodate special events and projects, depending on the needs of the School of Journalism and Communication as coordinated by the School Administrator, Director and Associate Director.
Education And Experience
The above is normally acquired through the completion of:
- Three-year University degree.
- Five years of related experience in the career services sector or in coop/internship administration within a university or college.
HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
Important Note Regarding Pandemic Related Operations
This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.
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