Carleton University Looking for Cataloguing and Access Services Coordinator at Ottawa, Ontario, Canada Full Time

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Job Number: J0823-0317

Job Title: Cataloguing and Access Services Coordinator

Job Type: Continuing Full Time

Department: Sch of Studies in Art and Culture

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 18/09/2023

Closing Date (dd/mm/yyyy): 28/09/2023

Salary (with Salary Rate): 57,652.00 – 62,961.00/Year

Employee Group: CUPE 2424

Salary Level: 7PE

Hours Per Week: 35

Date Position Available: 01/10/2023

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

The Cataloguing and Access Services Coordinator reports to the Supervisor, Audio-Visual Resource Centre. The incumbent works in close collaboration with Audio-Visual Resource Centre’s (AVRC) colleagues in the development of procedures and workflows for accessioning, describing, managing, processing, organizing, preserving, and providing access to a variety of analogue, born-digital and digitized materials, as well as a growing collection of artifacts. The incumbent also assists in the integration of technologies for capturing, preserving, promoting and providing access to the AVRC’s collections.

The Cataloguing and Access Services Coordinator catalogues and processes various materials across multiple formats and is responsible for the circulation of the AVRC’s collections. The incumbent coordinates weekly SSAC (School for Studies in Art and Culture) film and video bookings and course reserves in various media.

The Cataloguing and Access Services Coordinator staffs the Reception/Circulation desk, provides reference assistance, user orientation and instruction, supervision of the AVRC’s collections, and support for special events. The incumbent develops engaging on-line content about the AVRC and its collections. The incumbent is also required to assists in the establishment and re-organizing of sections of the AVRC’s physical collections as deemed necessary and performs miscellaneous related duties as assigned.

The Reception/Circulation desk must be staffed from 8:30 a.m. to 4:30 p.m. Monday to Friday during the fall and winter terms.

Qualifications

The incumbent must possess the following qualifications:

• Experience working in a high pressure service-oriented organization
• Excellent interpersonal and communication skills, cataloguing non-print resources and providing reference services to specialists in the fields of art and architectural history, film studies and music require the incumbent to have a broad knowledge of the arts
• Reading knowledge of at least one foreign language is desirable
• Ability to undertake proper care and handling of collection items
• Ability to carry out independent research in order to analyze and resolve problems efficiently is essential
• Able to work with a high degree of accuracy
• Flexibility in learning new skills and adapting to change
• Ability to work constructively and efficiently under pressure and in a group situation
• Overall awareness of collection management best practices and emerging standards.
• Resourceful, creativity, and very good communication skills in order to support the growth and maintenance of analog and digital collections to meet the needs of faculty and students.
• Working knowledge of databases, web applications, metadata standards, subject analysis, controlled vocabularies, and familiarity with media format shifting and preservation best practices.
• Ability to set work priorities is vital.
• Flexibility in performing diverse duties within short time frames is a must.
• Methods of operation are broadly defined, and good judgment is required in making frequent cataloguing and other collections access and preservation decisions.

Education And Experience

The above is normally acquired through the completion of:

• Undergraduate degree in a SSAC-related discipline; certificate, diploma or degree from a recognized institute of library and information or museum studies or equivalent work or education experience.
• Two years of experience working in a resource centre, library or media archive, preferably in an academic setting.
• Experience in training others.

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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