Carleton University Looking for Learning and Writing Services Assistant at Ottawa, Ontario, Canada Full Time

TERM Assignment

Carleton University also welcomes applications from continuing employees. If a Continuing employee is the successful candidate, this assignment will be considered a Term Assignment, and the successful candidate must obtain a leave of absence from their current and substantive position, where applicable. Permission for such leave must not be unreasonably withheld.

If you are an internal applicant, please make sure to update your current union status in your candidate profile each time you apply for a vacancy. Internal candidates will be given priority consideration at this time. Please note: Carleton University encourages applications from all qualified candidates.

Job Number: J1123-0130

Job Title: Learning and Writing Services Assistant

Job Type: Term Full Time

Department: Student Affairs

Job Category: Student Services

Number of Positions: 1

Date Posted (dd/mm/yyyy): 14/11/2023

Closing Date (dd/mm/yyyy): 21/11/2023

Salary (with Salary Rate): 51,183.00 – 66,537.00/Year

Assignment Duration From: 01/12/2023

Assignment Duration To: 31/03/2024

Employee Group: Non-Union

Salary Level: NU02

Hours Per Week: 35

Date Position Available: 30/11/2023

About Carleton University

Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation’s government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

As one of the 2023 Top 100 Employers in Canada and one of the National Capital Region’s Top Employers for nine consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values.

Duties And Responsibilities

Responsible to provide administrative and program support to OPAIP and CSAS related programs and services. Prepare and deliver one-one study skills sessions, workshop presentations either in class and/or online. Provide outreach regarding OPAIP and other CSAS related initiatives to campus stakeholders.

Qualifications

The incumbent must possess the following qualifications:

• Knowledge of office administration policies, procedures, and processes
• Knowledge of office as well as the broader university academic units, departments, and divisions
• Knowledge of office productivity software and databases, internet browsers and search engines, discipline-specific software, enterprise software, and technology devices
• Excellent administrative and record-keeping skills as well as strong communication skills, both oral and written are required
• Excellent skills in the manipulation of electronic data processing equipment and software applications relevant to the University’s electronic office (i.e. Bright space, MS Outlook, Excel, Access, Word, etc.). Banner and Orbis experience required
• A sound knowledge of secretarial/clerical and general office procedures, including record keeping, filing, and database management are essential
• A high degree of attention to detail is required

Education And Experience

The above is normally acquired through the completion of:

• College diploma or Completion of bachelor’s degree in arts or Social Sciences will be preferred
• Minimum of two years of previous administrative experience

HR Note

Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Important Note Regarding Pandemic Related Operations

This position is regularly required to work on campus. Due to the ongoing dynamic nature of Covid-19, you may be required to work temporarily remotely due to public health requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all directives to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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