JOB SUMMARY:
Reporting to the Manager, Human Resources, the HR Specialist is the HR Information System Administrator, and is additionally responsible for the day to day administration of the employee benefit and pension programs, the production of HR Metrics and reporting, and provision of support to other areas of HR including Recruitment, Employee and Labour Relations, Organizational Development and leave management.
KEY ACCOUNTABILITIES:
Embody HCCSS mission, vision and values and apply quadruple aim (enhancing patient experience, enhancing provider/staff experience, improving value and improving populations health) to support continuous quality improvement in daily work.
Exemplify, embrace and intentionally promote an inclusive work environment where all are meant to feel they belong.
Continually demonstrate a commitment to create a positive culture of equity, inclusion, diversity and anti-racism.
Human Resources Information Systems Administration
Administers (manages, maintains and updates) all HR, OD and associated databases and related applications.
Configures and maintains human resources components of the HRIS resulting from changes in collective agreements, organizational structure, processes, policies, practices and legislation. Assists with configuration and maintenance of payroll components as required.
Maintains and audits security profiles within HR systems and data.
Investigates, designs and implements new solutions or integrations to support human resources functions and enhance efficiencies.
Provides training to new system users and ongoing support to existing users, troubleshoots and resolves local system issues.
Ensures current and accurate information is stored within the all HR information systems.
Information Management and Reporting
Develops and prepares routine HR and human capital metrics and reports to support human resources and people leader functions and validates for accuracy.
Develops ad hoc and specialized reports to support requests from leaders, the HR team and other internal and external parties.
Ensures metrics, dashboards and analytics are regularly reviewed and communicated to the appropriate audience with a cadence that meets the user’s needs, including monthly and quarterly reports for HRBPs and people leaders.
Creates and maintains standard report templates for key users and provides comprehensive reports training.
Provides information to support HR programs and initiatives e.g. compensation, labour relations, occupational health and safety
Benefits Administration
Administers the benefits programs, including: Extended health, dental, and group life insurances; and HOOPP pension plan; and short and long term disability programs including staff enrolments, terminations and changes
Acts as a key contact for benefit and pension providers and all levels of staff, providing guidance and resolution support for employee level benefit issues in a timely manner
Drafts benefits policies and procedures for approval by the Manager and Director
Addresses compliance issues with benefit provider/Advisor
Reconciles monthly benefit provider billings and identifies for payment; supports the Annual MDC report for HOOPP
Human Resources and Organizational Development Support
Provides assistance to team members by coordinating and participating in the recruitment and selection activities, managing requests for leaves of absence, updating employee records, consulting on and building HR processes
Support staff and leaders regarding the administration of policies, procedures and collective agreements.
Lead the team’s records management practices and arching protocols of employment related information
Supports maintenance of HR and OD information on the intranet and SharePoint sites
Assists with training and development initiatives as required
Provides assistance and support for Labour Relations activities such as grievance and arbitration preparation and collective bargaining research.
QUALIFCATIONS:
Post-secondary education (3 yr. program) in Business Administration, Human Resources or related discipline
Certified Human Resources Professional designation preferred
2-4 years’ experience preforming a variety of Human Resources functions including benefits, pension and HRIS administration, recruitment, and leave of absence administration.
Experience working in a unionized environment interpreting and applying collective agreements and HR policies and procedures is required.
Experience working in the health care/home care environment, and awareness of business priorities and HR service delivery needs a strong asset.
Work experience which has provided a solid understanding of HR and systems to support HR activities, e.g. scheduling, payroll, attendance management, workforce planning, and talent management are strongly valued.
Working knowledge of employment related legislation, including but not limited to: Employment Standards Act, Human Rights Code, Occupational Health and Safety Act, Pay Equity Act, PSLRTA and takes action keep knowledge up-to-date
Exceptional skills in HRIS administration, applicant tracking systems and database management, experience with Quadrant Workforce a definite asset
Superior report writing abilities using Microsoft Excel with the ability to produce reports with as charts, graphs, tables, flow charts and diagrams appropriate of all levels of leadership
Excellent working knowledge of Microsoft Office Programs including Teams, Word and PowerPoint
Understands Payroll practices as they integrate with human resource management
Excellent time management and organizational skills combined with the ability to prioritize and to balance the workload requirements, meeting competing deadlines with minimal supervision
Strong records management practices
Creative problem solving, critical thinking and analytical skills to validate accuracy and relevancy of data, identify trends, and develop systems / process recommendations to support needs
Ability to handle sensitive and confidential information in a discreet and professional manner
Self-motivated with demonstrated ability to work effectively, accurately, independently with minimal supervision and take initiative within the job scope
Effectively and successfully navigate in a fast-paced organization with ability to prioritize work requests from multiple sources and be able to set and meet deadlines
Proficiency in French is an asset.
Interested candidates should submit their resume and cover letter, stating “Competition #2023-197 – HR Specialist” in the subject line of the email, to [email protected]. Only those candidates selected for an interview will be contacted.
Home and Community Care Support Services Central is committed to providing support to applicants with disabilities throughout the recruitment and selection process. Candidates requiring accommodation should advise Human Resources. Support will be provided in accordance with the applicant’s needs and in accordance with the Ontario Human Rights Code and the Accessibilities for Ontarians with Disabilities Act.
System ID: 2023-6371
Job Type (EN): Full-Time
Job Industry (Choose up to 3 industries) (EN): Government and Public Sector
Career Level (EN): Experienced
External Company URL: https://healthcareathomejobs.ca
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