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Overview:
Exile Automation, a CDN Controls company, specializes in Control System Integration and Automation. We offer Control System Design, Manufacturing, and System Integration services concentrating on Industrial Automation, Communication, and Power Systems. We offer our customers a line of standard and custom built control panels to suit Energy, Manufacturing, Process, Agriculture, Medical, Material Handling, and Food and Beverage Industries. At Exile Automation, we understand that our employees are the biggest asset in our success, and we take great pride in selecting employees who are team orientated, driven and eager to succeed.
Do you want to be part of a winning team? Our fast-growing company is currently looking to hire an Invoicing Administrator. We are looking to fill full-time positions based out of Calgary. The ideal candidate will have the proven ability to be a self-motivated team player with a can-do attitude and looks forward to growing personally and professionally with Exile. At Exile Automation we take great pride in selecting employees who are team orientated, driven and eager to be successful in everything they do.
We ask that all interested candidates please apply with a detailed resume directly to this ad or through our careers section on our website. We would like to thank all interested applicants in advance, however only those shortlisted shall be contacted.
Essential Duties and Responsibilities:
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Create and enter job numbers & SCID’s, verify job numbers for assigned customers and answer inquiries for field ticket information.
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Prepare, verify, and process all maintenance and construction invoices, recognizing and resolving discrepancies.
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Verify coding and obtain signatures for approval and follow up, as necessary.
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Maintain a filing system for each client and upload invoices and supporting documents through DocLink.
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Assist in the collection of past due invoices for assigned customers.
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Update and manage all customer files in SharePoint directory.
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Provide daily updates to clients on tickets, material and submit reports for individual clients, as required.
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Communicate with internal stakeholders regarding outstanding purchase orders.
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Complete portal entries and DocLink uploads.
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Balance jobs in closeout.
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All other duties as assigned.
Job Requirements
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Knowledge of office administration and bookkeeping procedures.
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Knowledge of accounts payables and receivables.
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Ability to maintain a high level of accuracy and attention to detail in preparing and entering job numbers and invoices.
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Confidentiality concerning rates and invoicing.
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Demonstrated analytical and problem-solving skills.
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Intermediate level expertise with Excel, Word, Outlook, and knowledge of GP Dynamics (Great Plains) or similar accounting systems.
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Strong time management and organizational skills.
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Ability to work as a team and collaborate to solve minor or complex invoicing concerns.
Education Requirements
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2+ years of experience in similar administrative role
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Postsecondary certificate or diploma in Administration, Payroll or accounting would be an asset.
Why Exile Automation/CDN Controls?
Our goal is to make sure Exile Automation is the best place for you to work. That means we are committed to appreciating, developing and empowering our employees!
Some of the benefits you can expect at Exile are:
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Belonging to a strong team, we challenge each other day in and day out
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On the job training to set you up for success.
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Mentorship from talented industry leading professionals, driven to grow.
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Competitive pay, benefits and RRSP program.
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Opportunities to advance in your profession or trade.
Does this sound like the opportunity that you have been waiting for? Apply today and grow with us!
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Win as a team!
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Are committed to excellence!
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Take care of everything (one stop shop)!
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Act with honesty, loyalty and respect!
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Hire talented people, driven to grow!
Exile Automation is under the CDN Controls group of companies.
Apply today, www.exileautomation.com/careers
ID: 2023-1987
External Company Name: CDN Controls Ltd.
External Company URL: www.cdncontrols.ca/
