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The firm is searching for an Administrative Assistant to support Directors. The main responsibilities would include managing complex calendars, scheduling, prioritizing meetings, and having an extremely proactive mindset in order to stay steps ahead of business needs. We are looking for a team player with a great attitude.
Essential Functions:
Research, book, manage, expense and communicate domestic and international travel for multiple executives Process expenses for multiple executives in a timely manner Highly detailed coordination of domestic & international customer visits/events and scheduling of both on and off-site sales meetings and various trainings Meeting and training agenda creation, management and dissemination for customers, employees and onboarding Calendar management for multiple executives Administer contract policy to all applicable documents, coordinating with corporate legal Administer and maintain agreements and master data file General administrative support.
Qualifications:
Demonstrated competency in Microsoft Office, including Outlook, PowerPoint, Excel & Word. Excellent written and verbal communication skills both in person and over the phone. Must be customer focused, have a positive attitude, and be a team player willing to assist other departments as necessary. Exceptionally punctual and reliable, with the ability to occasionally work overtime as business needs dictate. Ability to prioritize, remain organized, provide attention to detail and consistent follow through. Effective interpersonal skills, including the ability to interact with individuals internally and externally in alignment with the Company’s Core Values and commitment to excellence and service.
Job Type: Full-time
Salary: $20.00-$23.00 per hour
Benefits:
- Dental care
Flexible Language Requirement:
- French not required
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Work Location: On the road
