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Our client, a leading visual communications firm which offers comprehensive services across multiple industries, is seeking an Accounting Administrator to join their team. Reporting to the Controller. He or she will be responsible for full-cycle Accounts Payable and Account Receivable tasks, including managing and coordinating the provision of general accounting and reporting services. The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.
Job Description
Primary Responsibilities
Duties include, but are not limited to and subject to change upon review:
- Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner
- Receive and verify invoices against purchase orders, seeking approvals when necessary
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry
- Manage the weekly cheque run; obtain Controller’s approval and appropriate sign-offs
- Establish strong relationships with vendors and clients, and maintain updated vendor/client files
- Maintain up-to-date billing system and various invoice procedures per client
- Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
- Prepare daily bank deposits
- Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
- Monitor customer account details for non-payments, delayed payments, and other irregularities
- Maintain accounts receivable customer files, both permanent and current orders
- Communicate with customers via phone, email, mail or personally
- Send out monthly statements to clients via email or mail
- Provide various analysis reports on customer activity as requested
- Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
- Assist Finance department with filing invoices, matching POs, and verifying billing
- Other duties assigned by supervisor
Skills And Experience
- At least 2-3 years of full-cycle accounting experience
- University or college degree in Accounting/Finance
- Advanced knowledge of Microsoft Office, Outlook, Work & Excel
- Must have experience with Sage ERP and/or ACCPAC
- Must be able to effectively communicate in English
- Criminal Background check prior to employment is mandatory
- Must be fully vaccinated against COVID-19, subject to any valid medical or religious exemption from
vaccination
Key Competencies
- Able to take initiative
- Strong attention to detail & strong communication
- Strong organizational, planning and problem-solving skills
- Strong interpersonal and soft skills
- Able to work well independently and as part of a team
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