Chevron Australia Downstream is a subsidiary of the Chevron Corporation, one of the world’s leading integrated energy companies. Chevron Australia Products delivers quality fuel products and services across Australia. We operate and supply a network of more than 320 retail locations primarily, as well as an extensive 24-hour diesel-stop network and a fuel card program. We operate three wholly owned product import terminals. Our commercial division is responsible for the establishment, monitoring and delivery of products and services to industries including mining, resources, agriculture, transport, marine and aviation. We offer services such as bulk fuel supply, oils and lubricants, fuel equipment solutions, customized fleet fuel card solutions and expert advice on fuel management and health and safety. More information about Chevron in Australia is available at
Chevron Australia Downstream is seeking to appoint an Administrative Assistant who will provide administrative support for the operations and maintenance. The role will be based in Darwin Berrimah Office reporting to the Maintenance & Construction Specialist.
Responsibilities for the position include, but are not limited to:
Establish process for triaging job prioritisation to support Maintenance Specialists with job execution.
Support M&C Analyst with asset management database and Preventative Maintenance schedules.
Management of End-to-End Invoice processing for regional M&C works – 25,000 invoices nationally (per annum).
Management and reconciliation of invoice disputes, discrepancies, and credit card statements.
Establish and manage interdepartmental and external vendor/contractor relationships.
Provision of ongoing training and support to all M&C team members in department systems and processes.
Maintain company vehicle and fleet database liaising with external service provider (LeasePlan).
Management of all third-party insurance claims; ensuring support and direction to other business stakeholders to facilitate efficient collation of information to insurance company.
Work closely with M&C Specialists and Technicians to develop efficiencies in the current team processes.
Support maintenance of master data in SAP; updating functional locations, equipment of plants as well as requesting changes to vendor contact information.
Assist M&C Specialist with day-to-day jobs in Fiori and follow up on job status with Contractors and Site Managers, to ensure jobs are completed in a timely manner. Also closing out jobs in Fiori once completed
Reporting and compliance:
Provide Monthly report on status of Broadspire (insurance) jobs in the NT to M&C Specialist
Ensure all job reports and quotes are maintained centrally in the “O” (Shared) Drive and accessible for all M&C team members.
Maintain M&C team meeting updates, minutes, and agendas.
Comply with Chevron onboarding policies and procedures.
Knowledge, skills, and experience:
A minimum of 2 years’ experience in administration or similar role. (preferred, but not essential).
Experience in the Fuel / Oil / Petroleum industry, specifically being involved in Maintenance Management Systems, Compliance, Reporting and Administration in relation to Assets & Maintenance Management.
Proven ability to produce high end reporting to Senior Management.
Experience working with and using CMMS (Fiori / SAP).
Exposure to digital innovation (desirable), along with excellent administrative experience in a fast paced environment.
Advance data entry skills (speed and accuracy).
Previous experience in dealing with contractors.
Experience in maintaining inventory registers and databases.
Well-developed interpersonal and communication skills.
Strong data analysis skills.
Ability to build and maintain strong relationships with key stakeholders.
Time management skills.
Very good problem solving skills: ability to anticipate issues and resolve them before they escalate.
Demonstrated well developed organisational skills; able to maintain accurate job tracking and reporting systems.
Extremely proficient in all Microsoft Office Products.
Demonstrate a positive customer service ethic; energetic about addressing problems / issues when raised.
Attention to detail.
Hold and maintain a current driver’s license.
Medically fit and healthy.
Why join Chevron:
Chevron is one of the world’s leading integrated energy companies and has been present in Australia for more than 60 years
Chevron offers career development opportunities to all employees including onboarding, training and development, mentoring, volunteering opportunities and networking groups
Chevron is proudly recognised as an employer of choice, guided by a vision of diversity, inclusion and committed to equal employment opportunity
Chevron supports work-life balance and offers employees access to various health and wellness programs
Chevron will provide a Tool of Trade vehicle to eligible positions to support operational requirements
Diversity & Inclusion
Chevron Australia values inclusivity and promotes a workplace that actively seeks to welcome contributions from all people. We actively encourage people of all abilities, Aboriginal and Torres Strait Islanders, diverse cultures and backgrounds, LGBTIQ+ identities, and all age groups to apply. To be a part of our success, apply now.
You must be legally entitled to work in Australia to accept this position and will be required to show proof of employability with a copy of your Australian visa advising of visa details and entitlements or Australian birth certificate. An Australian visa check will be completed on all successful candidates.
Chevron participates in E-Verify in certain locations as required by law.