CIMA+ Looking for Office Administrative Assistant (1yr) – Hybrid at Bowmanville, Ontario, Canada Full Time

Welcome to people with an inspiring vision and who seek stimulating challenges. At CIMA+, you’ll find a place where you’ll have many opportunities to learn and develop while working on engaging projects.

We are a firm 100% owned by its employees and we value a collaborative and entrepreneurial mindset. You will have the flexibility to manage your work on your own terms and define what work-life balance means to you.

When you join CIMA+, we welcome you to a place that you can call home.

Mission  

Due to continuing growth, CIMA+ has an immediate opening for a Full-time Temporary Office Administrative Assistant working out of our Bowmanville office to cover a maternity leave. This position will provide the opportunity to join our innovative, supportive, and dynamic team. You will be working with an array of engineering disciplines assisting with general administrative tasks; with and opportunity to work on a variety of projects.

Primary Responsibilities

Primary Responsibilities

• Mail collection and distribution
• Reception duties
• Answering phone calls
• Receive and send out incoming and out going packages
• Ordering and maintenance of office supply inventory
• Accounts receivable and accounts payable processing
• Credit card reconciliation
• Data entry
• Project invoicing
• Drafting and formatting of documents (letters, proposals, e-mails…)
• Project Submittal and Request for Information (RFI) processing
• Assist with new employee on boarding and orientation
• Health and Safety/ Joint Health and Safety Committee(JHSC) member
• Order, maintain Personal Protective Equipment (PPE) inventory.
• Provide CIMA+ employees with PPE
• Health Safety and Environment (HSE) in Office Orientation for new hires
• Maintenance of CIMA+ Management System (CMS)
• Project and Proposal opening
• Project deliverable and budget updates
• Internal and external communications
• Creation of Purchase orders
• Preparation and follow-up of meetings and office presentations
• Occasionally attend and take meeting minutes
• General organizational tasks
• Other duties as assigned

Profile

• Positive attitude with good communication, interpersonal skills, and employment record
• 2-5 years of project administration or relevant experience.
• Experience in an administrative role
• Comfortable handling telephonic conversations with clients
• Detail oriented, with superior organizational skills and the ability to prioritize
• Ability to work both independently and cooperatively as part of a team
• Ability to adapt and work in a fast paced environment
• MTO Class ‘G’ driver’s license in good standing and access to a personnel vehicle
• Willingness to take on new tasks on an as needed basis
• Exceptional problem-solving skills
• Demonstrate skills in the use of computer utilizing programs such as Microsoft Office (Word, Excel, Project, Outlook)

Ethics and integrity are fundamental values at CIMA+, and we are looking for people who uphold these principles. We are committed to creating opportunities for all our talents to contribute to the firm’s success, develop and grow, regardless of cultural or other differences. We fully endorse employment equity principles and encourage women, members of visible minorities, Indigenous people, and persons with disabilities to apply for any position offered at CIMA+. Adaptation measures are provided upon request to facilitate participation in the recruitment process.

Contact Corine Tchakoute