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Bus Operations Clerk II- Kathleen Andrews Transit Garage 18 months
Job Number : 42908
Job Number : 42908
Work for an area that strives to improve the quality of life for the citizens of Edmonton. Edmonton Transit has a key role in a sustainable community; make your mark providing administrative support to the divisional team of Bus Operations in Edmonton Transit.
Your success will be measured by your ability to achieve results in a respectful, inclusive and service-minded way.
With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated and Excellent, you will:
Provide reception duties for Kathleen Andrews Transit Garage, act as a liaison between employees, other departments and outside vendors by telephone, email correspondence or in person
Process all incoming/outgoing mail for the building
Provide additional telephone coverage on a rotational basis for other clerks during lunch hour
Provide vacation relief coverage as required for other Clerks in the section
Provide clerical/administrative support to the Transit Garage Supervisor and Transit Garage Delivery Supervisors
Process complex confidential documents in Google Docs and Google Sheets relating to Human Resources issues and maintaining data to provide statistical reports
Create, update and maintain Google shared drives, filing structures, employee lists, Google groups, and email lists, ensuring confidential information is appropriately accessed
Place all documents requiring signature into DocuSign
Support the delivery of meetings, including booking rooms, preparing and distributing agendas and meeting materials, managing attendance lists and coordinating guests, assisting with meeting logistics (such as running presentations during meetings), taking minutes, and following up on action items
Input monthly data entry for Safety Data Management System SDMS
Arrange catering for meetings, process invoices through Visa Card
Manage all logistical aspects for garage boardroom, order and maintain boardroom supplies, ensure technology is working, troubleshoot, arrange for repairs as required
Coordinate weekly stationery order through E-way, compile monthly Corporate Credit Card Statement
Process monthly Corporate Credit Card transactions
Maintain and process all invoices pertaining to Kathleen Andrews Garage through SAP, Ariba, cheque requisitions, or Corporate Credit Visa card
Liaise with others in regards to computer hardware/software, process requests, order new, upgrade, or repair of all cellular requests and services, submit repair orders, furniture repairs/replacement, coordinate building maintenance request and follow up on actionable items
Process responses to Council inquiries using POSSE
Request and activate Corporate ID Cards through Inside Information
Order medical requisitions, employment letters and Long-Term Service gifts for Operators and other garage staff
Send bottles and cans for recycling using Skip the Depot
Send used uniforms to Uniform Works using internal courier service
Assign lockers and maintain a locker tracking system
Perform other related duties as required
Qualifications :
Grade 12, including business subjects related to word and information processing OR;
Completion of an appropriate certificate program from an approved business school/college, supplemented by training in computer applications
Minimum of 2 years of diversified word and information processing experience, including experience with intermediate- advanced level proficiency with Google Workspace (Docs, Sheets, Calendar, Meet, etc.), reception, customer service, creating/receiving POs, and/or minute taking
Must have experience using DocuSign, SAP and Ariba
Must have experience ordering catering and processing invoices for events is required
Must have experience producing quality work in a complex, demanding, time-sensitive environment with a large degree of independence
Excellent verbal and written communication skills, including grammar, punctuation, and spelling, with a high level of attention to detail is required
Exceptional time management and organization skills, with proven ability to efficiently and effectively manage competing priorities
Ability to work independently with minimal supervision as well as actively participate as a team member is required
Assets – experience with ETDS, TOPS, PeopleSoft, POSSE, SDMS, and Remedy
This is a very large transit garage with considerable walking required Embrace the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, and foster an environment that encourages others to do the same
Demonstrate the key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator
Hire is dependent on Police Information Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
Applicants may be tested
The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95
The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].
COVID-19 Notice: The City of Edmonton has implemented a COVID 19-Vaccination Policy. Employees must be fully vaccinated against COVID-19 and provide proof of vaccination. Employees who cannot be fully vaccinated on the basis of a protected legal ground (e.g. medical, religious) may request an exemption. Please note that this policy applies to all employees, including new hires, and volunteers. If your application is successful, you will be asked to provide proof of vaccination or request an exemption.
For more information, please refer to our COVID-19 Vaccination Policy (bit.ly/3lKwb6j) and COVID-19 Vaccination Procedure (bit.ly/39BICMt).
Up to 1 Temporary full-time position for up to 18 Months
Hours of Work: 33.75 hours per week
The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
Salary: $23.664 – $29.385 (Hourly); $41,690.050 – $51,769.020 (Annually)
Recruitment Consultant: AO/MZ
Classification Title : Word/Data Processing Clerk II
Posting Date : Feb 8, 2022
Closing Date : Feb 16, 2022 11:59:00 PM (MST)
Number of Openings (up to) : 1 – Temporary Full-time
Union : CSU 52
Department : Edmonton Transit Service
Work Location(s) :
Kathleen Andrews Transit Garage, 12430 Fort Rd NW
Edmonton T5B 2B7
