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About the City of Hamilton
Contribute to the City of Hamilton, one of Canada’s largest cities – home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
JOB POSTING
JOB ID #: 19790
Development Clerk – Engineering
Planning & Economic Development
Growth Management
Hamilton City Hall
NUMBER OF VACANCIES: 2 Full-Time Regular
UNION/NON-UNION: CUPE Local 5167 Inside
HOURS Of WORK: 35.00 per week
GRADE: F
SALARY/HOUR: $29.085 – $31.614 per hour
SALARY/HOUR: $29.085 – $31.614 per hour
- Note: See appropriate Collective Agreement or the Non Union Salary Range for details.
STATUS/LENGTH: Permanent
Job Description ID #: 1771
Vaccine Verification – As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.
SUMMARY OF DUTIES
Reporting to the Manager, of Development Planning, under the general supervision of the Co-ordinator of Business Facilitation, performs administrative duties associated with the operation of the Development Planning, Section, and clerical and front counter duties.
GENERAL DUTIES
Prepare and type various documents, reports, correspondence, forms, lists, records, memoranda, letters and legal documents from copy and dictated notes. Check and proof-read letters and documents for accuracy.
Receive and review development applications from the public to ensure complete information has been provided before processing. Compile and prepare supporting documents for the Ontario Land Tribunal.
Receive and answer enquiries in person, by telephone and email from public, staff, elected officials and other departments regarding the status Development Applications. Provide information as may be indicated by the inquiry and relay calls or messages to appropriate personnel when necessary. Provide front counter/reception duties as required, deal with requests and complaints.
Receive development applications, prepare and circulate notices to applicants/agents, residents and various internal departments and external agencies and other clerical duties related to development applications including agendas, minutes and meeting packages; calculate and process payments and fees; and reconcile daily balance and forward to Finance Department.
Set up and maintain office filing system, such as correspondence, departmental records, forms and cards for the Section. Keep or retain general office records and reports. Input, manipulate and retrieve data and prepare status reports. Retrieve and print information from microfiche or electronic storage.
Sort and distribute incoming mail and faxes, process outgoing mail for the Section.
Take and transcribe minutes of meetings.
Arrange and schedule meetings for managers and professional staff.
Input revenue received on point of sale machine, issues receipt to client and forwards all application fees and billing information to accounting section, maintain tracking system and prepare forms for deposit to various accounts.
Receive and review Council recommendations relating to development applications and ensures copies are filed in appropriate files. Scan Council Minutes for planning and zoning information, clips and files.
Maintain and report daily attendance for the Section
Requisition and maintain office supplies, including processing invoices and forwarding for approval of payment.
Track and follow up on dormant development applications.
Work in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Perform other duties as assigned which are directly related to the major responsibilities of the job.
QUALIFICATIONS
- Previous business office experience related to duties listed above normally acquired through a combination of education and relevant administrative work experience.
- Demonstrated experience in a computerized environment. Must have excellent computer skills with intermediate knowledge of Microsoft Word, Excel & Outlook.
- Demonstrated work experience inputting and manipulating data with speed and accuracy at an intermediate level. Work experience and knowledge of AMANDA is preferred.
- Demonstrated ability to deal with customer requests for service and assistance; responds promptly to customer needs.
- Demonstrated organizational skills with demonstrated ability to work within defined timeframes.
THE INCUMBENT SHALL COMPLY WITH ALL HEALTH AND SAFETY POLICIES AND PRACTICES FOR THIS POSITION AND THE WORKPLACE.
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Disclaimer:
Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.
Terms:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.
We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.
The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.
It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants
The statements made by me are true, complete and correct to the best of my knowledge. I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.