City of Ottawa Looking for Customer Service Representative Full Time

Requisition ID: 6950

Department: Transit Services Dept.

Service: Transit Customer Syst & Planning Service

Branch: Customer Service Branch

Employment Type: Multiple Full-time Temporary Positions

Work Hours: 35.00 /hours per week

Affiliation: ATU 1760

Salary Information: $48,708.66 – $69,094.48 annually (2023 rates of pay)

Location: Transit Service, 925 Belfast – may be eligible for hybrid working arrangements

City: Ottawa, ON

Job Category: Transportation; Administrative and Support Services

Application Close: 30/06/2023

Note: Various locations – ability to work effectively in a team environment within a 24/7 shift operation.

Successful candidates should expect to work overnights, weekends, and statutory holidays, per applicable employment legislation (including collective agreement).

Note: Applications / resumes received will be used to staff current and on-going requirements until December 31, 2023.

JOB SUMMARY

Transit Customer Service is responsible for delivering a broad range of program areas and services related to Marketing/Branding, Sponsorship/Advertising, Customer Service, Information, Fare Sales and Operations, Community Relations, and Internal Communications for OC Transpo, geared to providing excellence in customer service delivery to 100 million transit customers per year by means of conventional bus, para transit and rail operations.

You are responsible for providing transit (conventional and para) customer services, including:

responding to customer enquiries, complaints and/or feedback and providing information through various channels, including but not limited to: telephone, in person, on-line (web, social media) and in writing

processing financial transactions for fare instruments and other products/services

receiving and processing transportation requests and registration for Para Transpo service

EDUCATION AND EXPERIENCE

Completion of Grade 12

Minimum of 2 years of relevant experience in a customer service environment, providing service to the public by telephone, in person, in writing and electronically such as a call centre and/or counter service operations

KNOWLEDGE

Public transit system, procedures and policies, branch and departmental responsibilities

Call-handling protocols / etiquette

Problem-solving and customer service practices and strategies related to serving the public

Fares/fare eligibility

City cash handling procedures and policies, operation of a cash register, balancing cash and preparing daily deposits

City of Ottawa geography, and transit routes and schedules

Computer applications and databases such as: Microsoft office, Internet, SAP

Filing and information systems

Knowledge of applicable health and safety legislation, including the rights & duties of workers

COMPETENCIES, SKILLS AND ABILITIES

Work independently and in a team setting

High level of judgement, tact, diplomacy and problem-solving skills

Organize, plan, multi-task and prioritize work

Customer service sensitivity to meet diverse customer requirements

Able to write detailed, concise and accurate descriptions of customer interactions including complaints

Able to prepare written information including correspondence and reports in an organized, clear and concise manner

Ability to listen, probe, and tactfully respond to client enquiries and complaints

Excellent written and verbal communication and interpersonal skills

Possess strong data entry, keyboarding and information retrieval skills

Possess good presentation / public speaking skills

Ability to read, interpret and explain operating rules / procedures, maps and timetables

Able to account for and report sales revenue

Possess a strong customer service orientation

Flexible and adaptable to deal with shifting priorities

Able to think logically, thoroughly, and be attentive to detail

Able to work in a fast-paced, often stressful work environment

Possess maturity, interpersonal skills and good judgement

Able to display tact and courtesy, and to exercise discretion

Good attendance and job performance record

Able to work a variety of shifts covering a 24-7 operation, and willingness to work long hours, including evenings and weekends

WHAT YOU NEED TO KNOW

Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.

Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.

Must be able to work shifts, weekends and statutory holidays at a variety of locations.

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions.

Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.