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Openings : 1
Type of Posting: Internal & External
Location Name : City of Regina, Regina, Saskatchewan, CA
Date Posted : October 28, 2022
Closing Date: Open until filled.
Profession : Finance, Accounting & Purchasing
Experience Level(s) : Intermediate
Desired Employment Status : Permanent
Job ID : 903
Position Summary
This position is responsible for the research and development of market strategies, development of competitive bid documents, evaluation of bids, awarding of contracts, negotiation, development of legal contracts and agreements, and purchase and delivery of goods and services for the organization. This position requires current knowledge of legal and regulatory industry requirements and trends to ensure that the organization’s purchasing function uses and recommends for use, vendors and products that meet the organizational standards of quality at competitive prices. This position reports to the Coordinator of Purchasing. Duties & Responsibilities
Acquire goods, materials and contractual services for other civic departments and related agencies in accordance with recognized purchasing practices and the corporation’s policies and procedures.
Provide purchase authorization on behalf of the organization for goods and services within delegated purchasing authority limits.
Develop the most appropriate procurement approach among several strategies i.e. knowing and understanding the marketplace, contract terms, competitive bid methods (tender, request for proposals, pre-qualifications, request for information, etc.) to ensure organizational standards of quality at competitive prices are met.
Develop and market competitive opportunities to acquire goods and services.
Develop and review the evaluation criteria with clients.
Evaluate bids to ensure compliance and then consult with clients to evaluate bids, compare prices, specifications, delivery commitments, and other factors.
Notify vendors of outcome of evaluations and debrief upon request maintaining confidentiality of all vendors.
Develop legally binding contracts as well as enforce active contracts and meet with vendors and clients to resolve conflicts and/or miscommunication and consult with Legal when required.
Contact potential suppliers to determine availability and price of the required goods, materials or contractual services.
Prepare specifications and issue request for quotations, tenders and request for proposals within delegated purchasing authority limits.
Act as the first point of contact for the client departments on all procurement related issues or questions to ensure that supplier commitments are met, and that client department issues and concerns are addressed.
Develop and maintain detailed and current information and files for designated commodities and suppliers ensuring standards and legislative requirements are met.
Monitor and analyze purchasing trends and activity to identify and recommend strategic sourcing opportunities.
Ensure confidentiality as this position deals with sensitive information and details related to procurement issues that are highly confidential in nature.
Perform related work as required. To view full duties, please visit City Connect to review job description. Knowledge, Skills & Abilities
Extensive knowledge of the principles and practices of centralized procurement and current developments in procurement.
Extensive knowledge of the laws, regulations and trade agreements governing City of Regina purchasing practices.
Extensive knowledge of the competitive bidding process.
Thorough knowledge of the various Tax Acts and of their application to purchasing transactions.
Extensive knowledge of the types, characteristics and supply sources of commodities and services commonly required by municipal government.
Extensive knowledge of commodity code classification.
Ability to apply or prepare proper descriptive terminology or established specifications to requisitions for commodities and services.
Ability to author and apply contract provisions necessary for the commodities and services being purchased.
Ability to obtain and evaluate competitive bids for the purchase of commodities and services.
Ability to secure, interpret and analyze technical data, and to exercise sound judgement in arriving at conclusions.
Ability to establish and maintain effective working relationships with internal clients and the City’s supply chain.
Ability to facilitate group discussions leading to consensus and including sensitive and delicate negotiations.
Ability to use computerized purchasing systems and word processing, spreadsheet and database software applications. Education & Experience
Typically, the knowledge, skills and abilities required are obtained through completion of Year 2 of the Supply Chain Management Association (SCMA) Supply Chain Management Professional Designation Program and five (5) years experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential.
– OR –
A Certified Professional Public Buyer (CPPB) designation from the Universal Public Procurement Certification Council (UPPCC) and seven (7) years experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential. Working/Other Conditions
Must possess a valid Class 5 driver’s licence.
Must have the means and ability to travel to various facilities and job sites (a travel allowance is provided).
Must be registered or eligible for registration with the Supply Chain Management Association and the National Institute of Governmental Purchasing.
Must maintain the Certified Professional Public Buyer (CPPB) designation.
Type of Posting: Internal & External
Location Name : City of Regina, Regina, Saskatchewan, CA
Date Posted : October 28, 2022
Closing Date: Open until filled.
Profession : Finance, Accounting & Purchasing
Experience Level(s) : Intermediate
Desired Employment Status : Permanent
Job ID : 903
Position Summary
This position is responsible for the research and development of market strategies, development of competitive bid documents, evaluation of bids, awarding of contracts, negotiation, development of legal contracts and agreements, and purchase and delivery of goods and services for the organization. This position requires current knowledge of legal and regulatory industry requirements and trends to ensure that the organization’s purchasing function uses and recommends for use, vendors and products that meet the organizational standards of quality at competitive prices. This position reports to the Coordinator of Purchasing. Duties & Responsibilities
Acquire goods, materials and contractual services for other civic departments and related agencies in accordance with recognized purchasing practices and the corporation’s policies and procedures.
Provide purchase authorization on behalf of the organization for goods and services within delegated purchasing authority limits.
Develop the most appropriate procurement approach among several strategies i.e. knowing and understanding the marketplace, contract terms, competitive bid methods (tender, request for proposals, pre-qualifications, request for information, etc.) to ensure organizational standards of quality at competitive prices are met.
Develop and market competitive opportunities to acquire goods and services.
Develop and review the evaluation criteria with clients.
Evaluate bids to ensure compliance and then consult with clients to evaluate bids, compare prices, specifications, delivery commitments, and other factors.
Notify vendors of outcome of evaluations and debrief upon request maintaining confidentiality of all vendors.
Develop legally binding contracts as well as enforce active contracts and meet with vendors and clients to resolve conflicts and/or miscommunication and consult with Legal when required.
Contact potential suppliers to determine availability and price of the required goods, materials or contractual services.
Prepare specifications and issue request for quotations, tenders and request for proposals within delegated purchasing authority limits.
Act as the first point of contact for the client departments on all procurement related issues or questions to ensure that supplier commitments are met, and that client department issues and concerns are addressed.
Develop and maintain detailed and current information and files for designated commodities and suppliers ensuring standards and legislative requirements are met.
Monitor and analyze purchasing trends and activity to identify and recommend strategic sourcing opportunities.
Ensure confidentiality as this position deals with sensitive information and details related to procurement issues that are highly confidential in nature.
Perform related work as required. To view full duties, please visit City Connect to review job description. Knowledge, Skills & Abilities
Extensive knowledge of the principles and practices of centralized procurement and current developments in procurement.
Extensive knowledge of the laws, regulations and trade agreements governing City of Regina purchasing practices.
Extensive knowledge of the competitive bidding process.
Thorough knowledge of the various Tax Acts and of their application to purchasing transactions.
Extensive knowledge of the types, characteristics and supply sources of commodities and services commonly required by municipal government.
Extensive knowledge of commodity code classification.
Ability to apply or prepare proper descriptive terminology or established specifications to requisitions for commodities and services.
Ability to author and apply contract provisions necessary for the commodities and services being purchased.
Ability to obtain and evaluate competitive bids for the purchase of commodities and services.
Ability to secure, interpret and analyze technical data, and to exercise sound judgement in arriving at conclusions.
Ability to establish and maintain effective working relationships with internal clients and the City’s supply chain.
Ability to facilitate group discussions leading to consensus and including sensitive and delicate negotiations.
Ability to use computerized purchasing systems and word processing, spreadsheet and database software applications. Education & Experience
Typically, the knowledge, skills and abilities required are obtained through completion of Year 2 of the Supply Chain Management Association (SCMA) Supply Chain Management Professional Designation Program and five (5) years experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential.
– OR –
A Certified Professional Public Buyer (CPPB) designation from the Universal Public Procurement Certification Council (UPPCC) and seven (7) years experience in an automated purchasing and materials management environment. Preference will be given to Public Sector experience. Experience with computers and various office, purchasing and materials management software applications is essential. Working/Other Conditions
Must possess a valid Class 5 driver’s licence.
Must have the means and ability to travel to various facilities and job sites (a travel allowance is provided).
Must be registered or eligible for registration with the Supply Chain Management Association and the National Institute of Governmental Purchasing.
Must maintain the Certified Professional Public Buyer (CPPB) designation.
✓ Note: Testing may be done to evaluate knowledge, skills and abilities.
✓ Note: As per the City of Regina’s Criminal Record Check Policy , the successful candidate is required to provide a satisfactory criminal record check.
✓ Note: Successful candidates will be required to provide proof of acquired education.
Jurisdiction: CUPE Local 7
Division: Financial Strategy & Sustainability
Department: Financial Services
Hourly Salary: $32.27 – $41.53 PLUS an additional $3.00 per hour Market Supplement.
Annual Salary: $61,526.00 – $79,181.00
The City of Regina values diversity in our workforce and encourages applications from all qualified Employment Equity candidates.
Note: The City of Regina strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact Talent at 306-777-7550 or by email at [email protected] .
