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Job Category: Finance, Accounting & Purchasing
Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management
Work Location: CITY HALL, 100 Queen Street West
Job Type & Duration: Full-time, Temporary, 12 months
Salary: $96,569.20 – $113,440.60, TM0159, wage grade 7.
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Number of Positions Open: 1
Posting Period: 07-Nov-2022 to 22-Nov-2022
Job Summary:
As a member of the Financial Planning team, within Policy, Planning, Finance & Administration Division, which supports Infrastructure and Development Services (IDS) programs, the Senior Budget & Operations Analyst provides professional guidance to Program clients regarding sound financial planning, budgetary policies and procedures, and facilities the coordination, development and analysis of assigned program operating and capital budgets, business planning processes, performance measures and variance reporting.
Reporting to the Financial Planning Manager, of Policy, Planning, Finance & Administration Division, the Senior Budget & Operations Analyst PPFA:
Major Responsibilities:
- Provides senior level consultation and financial advice to assigned Program clients and other stakeholders, in the development of sound financial planning, budgetary and administrative procedures.
- Oversees the preparation, consolidation, analysis and in consultation with client programs and Corporate Financial Planning develops recommended capital, operating budgets and related issues and recommended actions to City Manager/CFO and Council’s Budget & Standing Committees; providing strategic and technical financial advice at each stage of the budget process.
- Reviews and provides advice or in some cases completes the financial implications section of all Committee/Council reports prepared by the operating divisions and on “Notices of Motions” made at Council meetings.
- Coordinates and assists clients in linking Council’s Strategic Priorities and multi-year business plans to the budget process. Advises client programs in the development, implementation, enhancement and training of corporate and divisional systems and tools that facilitate analysis, consolidation and reporting of business planning objectives for service and service level changes; linkages to corporate strategic objectives and corporate resource requirements for strategic corporate and political decision-making.
- Establishes a credible professional relationship with programs and other customers which enable the provision of value-added strategic and financial advice to programs in regard to their services, budgets, operations or core businesses.
- Ensures all financial planning and forecasting needs are met with regards to financial systems development and that the appropriate financial and budgetary controls are implemented in the program.
- Monitors, evaluates and assists programs in regards to in-year expenditure and revenue performance, as compared to approved in-year budgets through the analysis of the cause and effect of such variances. Interprets the results and provides recommendations relating thereto.
- Conducts research and analysis and provides guidance on budgetary and financial matters that may be highly confidential / sensitive in nature. Researches and analyzes financial issues related to labour relations, staffing, real estate and legal issues affecting operations and resources.
- Develops analytical and procedural techniques in order to optimize budgetary planning and financial monitoring. Reviews and advises on improvements to administrative and financial procedures and information management systems required to monitor budgetary and financial controls for assigned division(s).
- Prepares, and sometimes presents reports, policy papers, briefing notes and/or presentations in regard to strategic, financial and operational issues related to the financial planning & performance of the program to an audience that may include Program clients, CM/CFO/DCM, Divisional Senior Management Team, outside agencies, the media, Corporate Financial Planning, Budget Committee and Standing Committees.
- Reviews and assesses financial impact of policy recommendations/decisions of Council respecting program operations.
- Participates on project teams as a financial or strategic resource in either a leadership or membership capacity.
- Identifies, performs and co-ordinates analysis and research, and provides strategic advice on immediate, mid-term and long range financial and management issues that impact policy formulation, business planning, alternate service delivery, revenue maximization, and reserve fund liability, for use by Senior Management, Corporate Financial Planning, and Committees of Council.
- Ensures decisions respecting budgetary changes are properly documented and that approved estimates and in-year adjustments are reflected in the corporate financial system and SAP.
- Plans and organizes assignments to achieve divisional, departmental and corporate objectives within tight deadline schedules.
- Provides professional advice and guidance to divisional budget and operations analysts and administrative staff, as required.
- Provides direction and co-ordinates work flow of Budget Analyst who may also support the division.
- Participates on and/ or leads special project teams relating to divisional, departmental or corporate financial / budgetary issues.
Key Qualifications:
- Post-secondary education in Financial Planning, Accounting, Business Administration, OR other relevant discipline related to the job function, OR an accounting designation (CPA, CA, CGA or CMA), OR the equivalent combination of education and experience.
- Considerable experience in the preparation, evaluation and administration of operating and/or capital budgets, including variance analysis and forecasting.
- Considerable experience working with computer based accounting and budget systems, techniques and practices, Business Intelligence (BI) tools, and various computer applications including MS Office Suite. SAP, CAPTOR (Capital Planning and Budget Application), PBF (Public Budget Formulation) would be assets.
- Experience in preparing comprehensive reports and analyzing large amount of data, interpreting and summarizing information for the purpose of supporting decision making regarding financial, budgetary, policy and/or services issues.
- Knowledge of relevant government legislation and regulation in the area of governance, budgeting, financial reporting and service delivery. Public Sector knowledge and experience is an asset.
- Highly developed communication skills with the ability to write effective briefing notes, business cases, reports, and prepare and give presentations.
- Excellent analytical, problem solving and conflict resolution skills and the ability to provide strategic recommendations.
- Excellent interpersonal skills and the ability to establish effective working relationships with clients at all levels of the organization, fellow employees and external stakeholders.
- Ability to thrive in a fast paced environment with frequently changing and competing priorities and deadlines, multiple tasks and high performance expectations.
- Full understanding of International Financial Reporting Standards (IFRS) and International Public Sector Accounting Standards (IPSAS).
Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s Mandatory Vaccination Policy. Candidates will be required to show proof of vaccination during the recruitment process.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.
