City of Windsor Looking for Administrative Assistant at Windsor, Ontario, Canada Full Time

POSTING PERIOD: Thursday, July 4, 2024 at 8:30 AM to Wednesday, July 10 at 4:30 PM

DEPARTMENT: Huron Lodge

UNION: Non-Union

JOB CODE: NU0121

POSITION STATUS: Regular Full-Time

GRADE/CLASS: NU08

# OF POSITIONS: 1

RATE OF PAY: $66,923.70 to $81,345.94 Annually

SHIFT WORK REQ’D: No

DUTIES:

Reporting to the Executive Director, Long Term Care/Administrator of Huron Lodge this position is responsible to provide confidential secretarial and a full range of administrative assistance to the Administrator, Huron Lodge. Responsible for the accurate typing of confidential correspondence, dissemination and follow-up of same with proficiency in the use of word processing and dictation equipment. Prepares all payroll information in a timely weekly basis for Huron Lodge which includes two union contracts. Maintains various employee records such as payroll, attendance, sick leave forms, leave of absence forms, vacation, overtime and seniority information for Huron Lodge. Preparation of correspondence of a confidential nature includes letters, labour relation information, council reports, policies, procedures, contracts, memorandums, forms, presentations, etc. Coordinating and taking minutes for various committees and ad hoc meetings. Prepares and processes required requisitions, invoice, travel requisitions and other financial information. Will provide strong and effective leadership to staff in a progressive, team-oriented environment. Must maintain professional relations with the residents, families, public, other service areas and fellow staff. Will be responsible for statistical reporting. Will prepare necessary reports for the Administrator. Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program. Will perform other related duties as required.

QUALIFICATIONS:

• Must have a University Degree in Business Administration or Ontario Ministry of Education equivalency and a minimum of two (2) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook and PowerPoint;
• OR Must have a post secondary school community College diploma in Office Administration or Ontario Ministry of Education equivalency and a minimum of four (4) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook and PowerPoint;
• OR Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post secondary school courses in Office Administration or Ontario Ministry of Education equivalencies and a minimum of six (6) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook and PowerPoint;
• OR Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalencies and over ten (10) years of experience in a computerized office environment with operating knowledge of Microsoft Office Suite of Products including Word, Excel, Outlook and PowerPoint;
• Must have a minimum typing speed of 50 w.p.m.; accuracy is essential
• Must be both self-motivated and a team player;
• Must have excellent organizational and multi-tasking capabilities;
• Must possess strong problem-solving skills;
• Must have excellent written and verbal communication skills;
• Must be capable of working with a minimum of supervision;
• Must maintain confidentiality at all times inclusive of requirements under the Personal Health Information Protection Act (PHIPA), Ministry of Health and Long Term Care, and other related act or regulations;
• Should have knowledge of the Occupational Health and Safety Act, its regulations and knowledge of the hazards associated with work;
• Knowledge and experience with corporate human resources, payroll in a multi-union environment, and financial systems will be considered a definite asset;
• Will be required to complete Respirator Fit Testing every two years while working at the Huron Lodge worksite.
• The physical demands analysis associated with this job indicates a light level of work

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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