City of Windsor Looking for Secretary – Senior at Windsor, Ontario, Canada Full Time

POSTING PERIOD: Wednesday, June 26, 2024 at 8:30 AM to Wednesday, July 3, 2024 at 4:30 PM

DEPARTMENT: Infrastructure Services

UNION: C.U.P.E. Local 543

JOB CODE: 543147

POSITION STATUS: Regular Full-Time

GRADE/CLASS: 0.11

# OF POSITIONS: 1

RATE OF PAY: $28.07 – $33.03 per hour

SHIFT WORK REQ’D: No

DUTIES:

Reporting to the Manager of Administration for Infrastructure Services, this position will provide secretarial and administrative support functions in a fast-paced environment including preparing and processing items such as letters, memorandums, reports, forms, tender documents, etc. Schedules and coordinates meetings, provides tactful screening and appropriate referral of telephone, e-mail or in-person inquiries/requests; maintains designated files, inputs and circulates various reports (CAO and Council) for approval and tracks progress to meet agenda deadlines. Must maintain amiable relations with co-workers and customers. Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program. Will perform other related duties as required.

QUALIFICATIONS:

• Must have an Ontario Secondary School Graduation Diploma or Ontario Ministry of Education equivalency; plus one (1) year of post-secondary education in Office or Business Administration;
• Must have over one (1) year of experience in a computerized office environment utilizing the Microsoft Suite of Products, particularly Word, Excel and Outlook;
• Must have a minimum typing proficiency of 40 wpm;
• Must have excellent interpersonal skills, as well as oral and written communication skills, and the ability to work with minimal direction
• Must have neat and legible penmanship;
• Knowledge of engineering terms would be considered an asset;
• Practical experience working with PeopleSoft, Agenda.net and PowerPoint will be considered an asset;
• The physical demands analysis associated with this job indicates a sedentary level of work

NOTE:

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.
• The Corporation of the City of Windsor is an Equal Opportunity Employer

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

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