City of Winnipeg Looking for Clerk B – Safety/WCB at Winnipeg, Manitoba, Canada Full Time

Clerk B – Safety / WCB Administrative Support

Department: Water and Waste

Designated Work Location: 1199 Pacific Avenue, Hybrid

Position Type: Permanent on a Temporary Basis

Salary: $1,719.85 – $2,013.58 bi-weeklyas per the Clerk B classification within the C.U.P.E Collective Agreement

Posting No: 123744

Closing Date: September 28, 2023

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a , diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

Flexible work arrangements, which may include flexible hours, remote work, or a hybrid of remote work may be available; subject to review and approval. Please note that Employees who are approved to work remotely are responsible for and must demonstrate that they are available to return to their Designated Work Location and/or other work location to attend meetings or attend other tasks that occur in person.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

As the Clerk B – Safety/WCB Administrative Support Clerk, you will provide administrative support for the Safety Officer and Safety Technicians. You will also provide backup support for the WCB Clerk.

As the Clerk B – Safety / WCB Administrative Supportyou will:

• Provide administrative support for the Safety Officer and Safety Technicians in the Human Resources Division.
• Provide administrative support for Payroll and Timekeeping related to Workers Compensation, as required.
• Enter injury report data into the Health and Safety Module on the People soft system.
• Review and enter Workers Compensation claim forms.
• Process weekly time sheets for Payroll for Workers Compensation claims.
• Finalize financial claim information by processing BL-5 and BL12’s.
• Required to maintain/update Employee Rehab Plan pages in PS – recently downloaded from Corporate.
• Backup to WCB Clerk.
• Prepare correspondence, reports, spreadsheets and other documents of both a routine and highly confidential nature, within assigned timelines.
• Coordinate and arrange meetings and prepare meeting material.
• Record and maintain the tracking systems for safety talks, safety committee meetings and the respiratory protection program.
• Take minutes during meetings, and prepares and distribute the minutes of the meetings in a timely manner.
• Perform research and statistical work, as required.
• Prepare, enter and format data using Microsoft Excel and PowerPoint.
• Maintain first aid kits at 1199 Pacific Avenue stations.
• Maintain and update the Human Resources Intranet site.
• Record and submit information for Eco-pass applications.
• Maintain and organize the Safety Branch paper/electronic filing system.
• Maintain the HR office equipment by ensuring supplies are available and arranging for maintenance and repairs. (e.g. photocopier, fax machine, etc.)
• Perform other miscellaneous clerical duties, consistent with the classification, as assigned/required. (e.g. orders books, materials and supplies, photocopies documents in preparation for distribution and filing, acting in other positions)
• Enter and receive requisitions for the Human Resources Division.
• Provide back-up to Administrative Assistant for coordinating and viewing personnel files.
• Maintain and update the Water and Waste Department Safety Intranet site for Department safe work procedures.
• Ensure electronic and paper communications for the Safety Branch are distributed to the Safety Officer and Technicians.

Your Education And Qualifications Include

• High school graduation / GED, or the equivalent combination of training and experience.
• Post-Secondary courses in Business or Office procedures would be an asset.
• Demonstrated ability to type accurately at 40 wpm (net).
• Demonstrated ability to operate a personal computer in a Windows environment.
• Demonstrated proficiency in the use of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) at the advanced level.
• Knowledge of the People Soft system would be an asset.
• Demonstrated strong organization skills with the ability to work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality, deal with matters discretely and within the Respectful Workplace Administrative Standard.
• Demonstrated ability to set priorities, work efficiently and ensure all deadlines are scheduled and met.
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Demonstrated ability to maintain accurate records and files.
• Demonstrated ability to establish and maintain effective working relationships with colleagues, supervisors, management, other civic department personnel and external sources.
• Previous timekeeping experience would be an asset.
• General knowledge of the Water and Waste Department’s functions.
• Working knowledge of various office equipment (photocopier, fax machine, etc.)
• Demonstrated ability to learn various other computer software programs, including PeopleSoft, within a reasonable period of time, as required for the position.
• Ability to perform miscellaneous clerical tasks consistent with the classification, as may be required.

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense.

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume AND Application Form (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ’s or contact 311.

Hours of Work: 8:30 a.m. to 4:30 p.m., Monday to Friday, or as required/assigned

Employee Group: C.U.P.E.

Position Reports To: Safety Officer

• If and when this temporary appointment becomes permanent the successful applicant to this posting will automatically receive the position and a further posting will not be necessary.
• Applicants will be required to undergo testing to determine their knowledge, skills and abilities as they relate to the qualifications of the position if they do not currently possess the required level of proficiency.
• The successful applicant will be required to complete job specific training required for this position as directed.

Only candidates selected for interviews will be contacted.