A team of dedicated professionals
At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.
Since 1973 Clearway has worked on local and international construction projects including sewer and watermain, construction management, heavy civil, roadway construction, earth works, and design/build.
If you are ready to take the next step forward in your Finance career, our team is growing in support of an expanding and successful business. We are also starting the process of implementing a new ERP / Accounting system, which will get started in 2022, so you will play an important role in establishing new processes and ensuring data integrity during conversion.
Summary: The Accounts Payable Specialist is responsible for the weekly items related to cash disbursement efforts for all vendors and internal clients. The role requires full understanding disbursements are time sensitive, requiring excellent organizational and time management skills. Strong technical skills (intermediate Excel) are needed as the role will also focus on working closely with AP team and the Shared Service Manager to deliver excellent customer experience by facilitating and delivering on initiatives towards process improvements and system optimization.
Essential Duties & Responsibilities:
Creating and validating the weekly cheque requirement report for the VP of Finance to approve
Process all approved payment requirements for all trades, employee expenses, JV accounts and rush misc. cheque requisition
Execute and reconcile ACH/Bill payments prior to sending reports to Manager for review
Review and ensure all ACH remittances have been sent and file has successfully uploaded to bank, to resolve and errors/issues immediately
Review, verify, code, and process all employee expense requisitions
Manage and code all visa transactions then perform review and validation prior to submitting report to finance for monthly deadlines. Weekly follow up required to ensure all receipts are submitted along with proper coding
Assist with coding of invoices
Assist AP team with any month-end requirements and deadlines
Perform Monthly Supplier Statement Reconciliations for high volume accounts (using Excel -VLOOKUP) & proactively request for any missing copies of invoices
Assist with the implementation of ACH, e-invoicing & e-statements from all suppliers
Field incoming company phone calls; respond, redirect, and escalate as appropriate
Assist with creating and updating Protocols for all processes within the department
To gain full understanding of Jonas system functionalities and assist manager on special projects to ensure we are maximizing on available system tools and participate in functional testing
Cross train on all functionalities within the department to assess and contribute towards creating process improvements & efficiencies
Assist in creating and implementing an audit process for employee expenses and visa expenditures. Once implemented, perform Quarterly Audits and analysis accordingly
To assist with the implementation of the document workflow approval module – mapping existing processes, workflow in Jonas- testing & implementation
Participate in Share the Knowledge in team meetings
Assist with yearly audit – providing the requested supporting documentation & responding to queries
Assist with the yearly T5018 Remittances
Assist with any other tasks or projects as required
Requirements
A minimum of 2+ years of accounts payable experience in a corporate environment
Business/Accounting degree or diploma
Intermediate Excel is a must
Demonstrated ability to meet deadlines, determine priorities and organize work to meet objectives in a high-volume transaction environment with strict deadlines
Takes initiative and reviews own work to ensure accuracy prior to management review
Attention to detail & accuracy
Strong commitment to timing and quality standards
Ability to track, resolve and/or escalate time sensitive issues
Must have strong communication skills, both written and verbal
Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload
Analytical and problem solving
Ability to work independently and within a team to build relationships and interact effectively with business partners
Demonstrated experience interacting with vendors and internal management.
Understanding of and commitment to customer service at all levels
Positive attitude and strong work ethic
Initiative, curious and drive to learn
Motivated by creating efficiencies
Willingness to take on new challenges, responsibilities, and assignments
Benefits:
Competitive Salary with annual cost of living increases
Annual Bonus Program
Group RRSP with 100% Matching
100% Company Paid Benefits
Extended Health Care
Dental Care
Vision Care
Disability Insurance
Vacation & Personal Days, plus Paid Holiday Shutdown
Parental Leave Top-up Program
Employee Assistance Program (EAP)
Life Insurance
Wellness Programs
Free On-site Parking
Casual Dress
AODA
Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.
Please, no agencies
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