CLHIA Looking for Human Resources Administrator at Toronto, Ontario, Canada Full Time

Imagine a job where YOU can utilize your exceptional interpersonal skills to liaise effectively with both internal and external teams.

Add a great collaborative team, a challenging variety of work, excellent work life balance, and you have imagined a job at the CLHIA.

About the CLHIA

CLHIA is the respected voice of Canada’s Life and Health insurers. Our work concerns the lives of all Canadians. We work alongside our members to advance public policy solutions that ensure a sound and vibrant life and health insurance industry that allows Canadians to enjoy greater financial security and access to valuable supplementary health benefits. Every day at the CLHIA, we bring:

• our authentic selves to the job
• our best ideas to every challenge
• our open minds to other perspectives
• our full trust in one another’s abilities
• our commitment to exemplify respect, accountability, teamwork, and excellence in how we work together; and
• our genuine enthusiasm for a job well done – whether it’s your own achievement or someone else’s.

We are a stable and secure association that has been busier than ever. We are a small close-knit team that works together to make sure the association runs smoothly. This position is currently a hybrid position where you are expected to attend the Toronto office at least 2 days a week.

The Right Fit:

We believe the kind of person you are matters. We have a culture of respect and caring, and we want employees who will thrive in our environment. When we hire, we consider your potential and how you may fit with our team.

You will succeed here if you are:

An excellent communicator – you will be collaborating with not only our internal team but with stakeholders and member companies. Your ability to communicate clearly and with several different parties will support your success.

Independent – you are self-motivated and manage your time well. You are able to organize your day to meet often conflicting priorities and deadlines.

Flexible – this is a position where you will have to approach an issue through different angles and the ability to analyze a situation or problem.

The Position:

Reporting to the Senior Manager, Human Resources and Office Services, the Human Resources Administrator is responsible for handling confidential administrative duties within the Human Resources team including support for HR programs, initiatives, and participating in special projects.

The position package includes:

• Prescription, dental and paramedical benefits, with employer paid premiums
• A defined contribution pension plan with employer matching
• We also offer a competitive compensation package
• 3 weeks paid vacation
• 10 sick days
• 2 floater days
• Hybrid work model based out of our Toronto office

What you will be working on:

• Maintaining and updating employee data and employee files; running related reports, drafting related employment letters, and responding to inquiries.
• Preparing HR payroll changes and reviewing payroll input. Acting as back-up to the payroll function.
• Administering group insured benefits, life claims, billings, renewals and assisting with disability case management.
• Assisting with the mid-year and year-end performance and salary review processes.
• Administering and preparing pension materials for regulatory submissions, supporting the annual pension audit, and verifying calculations. Distributing pension statements, generating, and submitting pension contributions.
• Processing HR invoices.
• Assisting with the maintenance of the Employee Handbook and the associated annual attestations.
• Supporting the end-to-end recruiting process, including drafting job postings, pre-screening resumes, scheduling and coordinating interviews, initiating background and reference checks, drafting orientation schedules and responding to candidates.
• Coordinating the offboarding process for all departing staff.
• Managing LinkedIn Learning functions including researching courses, assigning learning paths, and uploading external content.
• Coordinating LOMA initiatives including registering employees for courses and assisting with proctoring exams.
• Participating in the Joint Health & Safety Committee and other related committees.
• Assisting with special projects as required and/or assigned.

What you will bring:

• Human Resources Diploma or equivalent from a recognized College, and 1-2 years’ experience supporting Human Resources initiatives.
• Advanced knowledge of MS Office 365, as well as the ability to learn new systems. Working knowledge of HRIS/HRMS.
• Solid understanding of employment legislation.
• Excellent time management skills to handle multiple projects and deadlines.
• Detail oriented with superior critical thinking skills, and the ability to deal with confidential and highly sensitive issues.
• Strong Interpersonal skills, with the ability to effectively communicate and build relationships with individuals at all levels within and outside of the association.
• Excellent organizational skills with the ability to effectively multi-task, establish priorities and ensure constantly changing deadlines are met.
• Bilingual English/French is an asset.

How to apply:

Please submit your resume through to [email protected]

The CLHIA is committed to ensuring fair and inclusive employment practices. On request, we provide accommodation for applicants with disabilities in accordance with the requirements of the Accessibility for Ontarians with Disabilities Act, 2005. If you require accommodation, please advise us. We thank all applicants for their interest. However, only those applicants selected for an interview will be contacted.