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Office Systems Coordinator 1-year contract (possibility of permanent employment upon completion of the contract) About PDAC: The PDAC is proud to be the leading voice of Canada’s mineral exploration and development community since 1932. With over 7,000 members around the world, PDAC’s work centres on supporting a competitive and responsible mineral sector. The PDAC Convention is the world’s premier international event for the minerals and mining industry. It has attracted up to 25,000 people from 135 countries in recent years, and will next be held March 3-6, 2024 in Toronto. The PDAC fosters an employee environment of flexibility, collaboration and teamwork. The Opportunity: We are looking for a self-motivated, resourceful and collaborative team player who enjoys challenge and variety and is driven by supporting people and resolving problems as they arise. Reporting to the Manager, IT & Administration, the Office Systems Coordinator will be handling a wide range of tasks to ensure the smooth and efficient running of the PDAC office systems. You will be engaging with staff, vendors and suppliers for sourcing and ordering of office supplies and services as well as basic troubleshooting of office equipment. The successful candidate will have a positive attitude and an aptitude for technology or have an interest and willingness to learn. What You Will Do: Carry out existing day-to-day administrative processes and maintain all office systems included but not limited to computer hardware and software, equipment, telephone, video conferencing systems, web-based applications, and AV. Receive, evaluate and perform initial troubleshooting of requests from staff related to office systems; Administer various accounts on user management and billing; Assist with onsite meeting room setup and provide reception back-up as needed; Monitor and order office supplies and stationery; Participate in the setup, orientation and training of new team members; Train or assist team members with technology as needed; Research products and services, collect quotes and provide recommendations to increase efficiency, productivity and/or cost-savings; Escalate or engage vendors as necessary to resolve issues in an efficient manner; coordinate repair, installation work if required; Coordinate with building management and vendors on facilities and maintenance issues; Maintain up-to-date inventory of office furniture, equipment and kitchen appliances; Administer records stored in offsite facilities, coordinate deliveries and refiling; Assist with tasks related to PDAC office during the annual Convention in March, including but not limited to packing, coordinating move-in and out; on-site administration and technical assistance, front desk coverage; Assist staff with the formatting of documents; Create mailing and shipping orders, provide guidance and assistance to staff; Actively work towards maintaining and promoting a safe work environment; provide guidance to staff on fire safety and emergency procedures; Perform other related tasks, dependent upon the needs of the association. Qualifications Required You have: Minimum 2 years of experience working in a similar role; College degree in a relevant field of study or a combination of equivalent education, job related training and /or experience; Advanced knowledge and/or experience working with Windows systems, MS Office, web-based applications; printers and other hardware; Ability to adopt new processes and learn computer systems quickly; Excellent oral and written communications skills in English; Ability to multitask and work well under pressure; Occasional moderate lifting (up to 10lbs) may be required. You are: An analytical thinker with strong attention to detail and demonstrated organization and time management skills; Resourceful team player with ability to maintain integrity, confidentiality and accountability; Self-motivated learner with interest and aptitude toward technology and focus on problem solving; Excellent customer service to internal and external customers; Able to work well independently and as part of a team; Capable to adapt and thrive in changing environment; Able to work predominantly onsite at the PDAC office. The PDAC office is located at 170 University Avenue, Suite 800, Toronto, Ontario. The successful candidate will be required to attend the PDAC office 4 days/week and 1 day remotely. Applicants are requested to submit a cover letter and resume to hiring@pdac.ca. We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted. The PDAC is an equal opportunity employer, and we value diversity. The PDAC, will provide, on request, accommodations for disabilities to support your participation in all aspects of the recruitment process.
