Community Living Walkerton & District Looking for Administrative Assistant at Walkerton, ON Full Time

Administrative Assistant

Permanent Full Time Position

Grey Bruce Management Administrative Services (GBMAS), operating under the name Tri-Alliance Shared Services Organization (TASSO), is a newly formed not-for-profit providing management and administrative services to Bruce Peninsula Association for Community Living, Community Living Owen Sound and District and Community Living Walkerton and District. Located throughout Bruce and Grey counties, the TASSO agencies support people with developmental disabilities to live meaningful, active lives within their communities. As an employee of TASSO you will be joining a dedicated and committed team whose mission is to nurture inclusion and promote people’s full participation as valued and contributing citizens. As a new agency, we do not yet have an online presence however please check out the websites of each agency to learn more agency specific details.

Reporting to the Manager of Finance and Administration, the Administrative Assistant is responsible for a wide variety of administrative duties in support of TASSO and its agencies. Working primarily with Community Living Walkerton and District the Administrative Assistant will be responsible for coordinating and communicating office activities, greeting and screening visitors, answering and referring inbound telephone calls, providing IT support, and general administrative support.

Responsibilities:

• Welcome all visitors of the agency in professional and courteous manner.
• Manage the agency’s telephone and voice mail system.
• Provide day-to-day administrative support services for the Chief Executive Officer, staff, volunteers, committee members and the Board of Directors.
• Working with Human Resources, provide recruitment support by preparing job postings, schedule interviews, prepare interview packages and draft offers of employment.
• Assist in the maintenance and updating and design elements of the Agency’s website.
• Assist with set-up and troubleshooting of daily IT operations (computers, cell phones, printers, server, and software).
• Prepare and distribute agendas and quarterly reports for meetings of the Board of Directors and committees of the Board.
• Attend meetings of the Board of Directors or committees of the Board for the purpose of recording and maintaining minute records.
• Work collaboratively with other agency staff, departments and volunteers.
• Operate in an effective, efficient and person centered manner to achieve the best outcomes.
• Keep abreast of agency practices and department operations in order to facilitate response to routine inquiries, as much as possible directing inquiries to appropriate person.
• Keeps abreast of current trends in the field and be willing to update knowledge as necessary by taking pertinent courses, attending training events, or participating in Agency committees.
• Other duties as assigned.

The Successful candidate will have:

• Demonstrated passion for serving the community.
• College diploma in Office Administration or Business Administration is preferred.
• Minimum of 3 years of experience is preferred.
• Strong interpersonal, customer service, problem solving and planning skills are required.
• Attention to detail and excellent follow through skills with the ability to take initiative.
• Ability to manage multiple competing priorities in a fast paced work environment.
• Expert use of Microsoft Office – Word, Excel, PowerPoint.
• Experienced with WordPress, Adobe, and Microsoft Cloud.

Work Location: This position will be based out of the Community Living Walkerton and District Admin Office in Walkerton, ON, however travel to other TASSO agencies may be required from time to time.

Please apply with a current cover letter and resume outlining relevant training and experience and by quoting Administrative Assistant in the subject line no later than March 20, 2022 at 4:00pm.

We would like to take this opportunity to thank all applicants; however only those selected for an interview will be contacted.
Community Living Walkerton and District is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. Applicants are encouraged to advise in advance if accommodation is required

Job Types: Full-time, Permanent

Salary: From $48,322.80 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative Assistants & Receptionists: 1 year (preferred)

Application deadline: 2022-03-20