Conexiom Looking for Accounting Generalist at Vancouver, British Columbia, Canada Full Time

Our fully automated, purpose-built solution eliminates the manual processing of business-critical commercial documents with 100% data accurate, touchless transactions. These documents include purchase orders, invoices, advance shipping notices, and other essential commercial documents exchanged between business and their customers.

Responsibilities:

Accounts Receivable

• Participate and contribute to accounts receivable function including:
• Weekly review of AR aging reports for overdue invoices and providing summary information and KPIs to management
• Communicate in a timely manner with customers and internal departments regarding outstanding invoices, amendments, and situations that affect our ability to collect
• Update customer payment collections notes within Saas Optics system on a weekly basis or more as needed in order to provide up to date information to management.
• Polite and courteous customer service to internal departments and external customers which includes but is not limited to timely follow ups, professionalism, clear communication, and escalation to your manager or internal services department as needed.
• Recommend areas for improvement within the collections processes internally, externally, and within our systems.
• Maintain a high-level understanding of our Order to Cash process in order to better assist you in your role and the overall flow of information across teams and personnel.
• Support the accounts receivable team in other tasks as requested.

Accounts Payable

• Participate and contribute to the accounts payable process within Airbase system including:
• Create and review purchase orders for accurate accounts, entity, currency, project tagging and supporting documents
• Bill entry into Airbase through application against purchase orders
• Communication with internal departments and external vendors regarding missing, unclear, or incorrect information
• Ensure correct approvers following internal approval matrix are applied to POs and bills.
• Follow up with approvers in a timely manner to ensure bills are approved
• Request vendors to input banking information and validation of their entry by telephoning vendors
• Manage the accounts payable payment run weekly by preparing aging reports for managements review and timely setup of payments in the appropriate platforms
• Determine the best payment methods for vendor payments and communicate this internally to staff, which may include virtual cards.
• Oversight of employee reimbursement process within Airbase system including:
• Ensure all receipts attached and request missing receipts
• Ensure coding, entity, currency, project tagging is accurate and request information from managers when unsure.
• Spend is in accordance to travel & entertainment policy
• Initiate payments of reimbursements for all entities in a timely manner and in accordance with timelines provided in travel and entertainment policy to ensure adequate customer service to internal staff.
• Provide payment reports to payroll team
• Communicate with staff regarding non-compliance in a courteous manner and use judgement to escalate non-compliance to direct managers
• Credit Card reviews for receipts and correct coding & approvals.
• Ensure GST is captured correctly on vendor bills, employee expenses, and virtual cards
• Working closely with your management team to ensure clarity on coding, policies, and areas for improvement within the overall accounts payable processes and systems.
• Take initiative to create efficiencies within processes and systems
• Document accounts payable and expense reimbursement processes as they currently exist
• Support team on month end accounts payable close including:
• Variances within payables aging report and prepaids listing from Airbase to Sage Intacct
• Track and maintain recurring vendor invoice list to calculate required accruals
• Support various internal reporting and statutory audit requirements

Qualifications:

• Self-starter who asks questions and is naturally curious
• Outstanding attention to detail within their work with the ability to see the broader picture
• Excellent English communication skills both verbal and written
• Problem-solver, looking to find new and better ways of doing things
• Team player that is willing to provide help and receive help when necessary
• Collaborative and approachable when working with many different people and teams
• Intermediate Excel skills

Additional qualifications:

• Experience in a similar AP/AR role is an asset
• Multi-currency / multi-country experience is an asset
• Experience with Airbase and Sage Intacct is an asset
• An undergraduate degree or certificate in Accounting, Business Administration, or a similar field is considered an asset, but is not mandatory for this role.

The targeted salary range for this position falls between $50,000 to $60,000 CAD depending on experience and qualifications.

About Conexiom:

Conexiom is a cloud-based, purpose-built automation platform that automates the most critical and complex B2B document transactions between buyers and sellers. Manufacturers and distributors across the globe, such as Grainger, Genpak, Honeywell, and Lonza, trust Conexiom to create resilient operations that scale, drive growth, reduce costs, and build frictionless relationships with their customers. Conexiom is based in Vancouver, British Columbia, and has offices in Kitchener, Ontario; London, England; and Chicago, Illinois. Visit Conexiom.com.

Conexiom embraces diversity and equal opportunity. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We are working to ensure that the profile of our staff reflects the profile of the communities we work in and serve. For that reason, we seek resumes and expressions of interest from a broad and diverse talent pool. Strength comes from the inclusion of diverse perspectives and experiences.

Reasons to work for Conexiom:

Our MISSION is to transform broken processes into business value. We are DATA-driven and RESULTS-focused. We show our COMMITMENT to the people that make-up Conexiom by:

• Training and development opportunities
• Competitive compensation
• Work/Life balance – Open PTO Policy in North America & Flex days in the UK
• Comprehensive health, dental, & vision insurance

We build products & internal processes that increase efficiencies and drive INNOVATION for our customers

Our VALUES

• We care for each other
• We hold ourselves accountable
• We make our customers heroes
• We over-communicate
• We are inclusive & want to make change for the better

Conexiom is proud to offer equal employment opportunities. If you have a need that requires accommodation at any time during the recruitment process, please reach out to our Talent Acquisition Manager at aendy@conexiom.com