Construction Ontario Looking for Project Administrator at Mississauga, Ontario, Canada Full Time

Kenaidan is an employee-owned general contractor building heavy civil/structural concrete, water works and ICI projects and we’re looking to build on our team. We offer exceptional opportunities including career development and training through our Kenaidan Centre for Learning and grow-from-within potential for skilled, motivated construction professionals. We are a proud Equal Opportunity Employer, committed to providing employees with work-life balance with a competitive compensation package including:

• Top wages
• Benefit coverage for you and your dependents
• Employer RRSP contributions (no match required)
• Employee Share Ownership
• Vacation and Sick/FR days

We currently have an opening in Mississauga, ON for a:

Project Administrator

How will you contribute to the team?

To perform this role successfully, the candidate will be responsible for but not limited to the following:

• Provide assistance to the Project Manager and other site staff for specific project-related requirements.
• Maintain the filing system for project correspondence and ensure filing is current.
• Liaise with the site team for the purchase of materials for site use. Administer the Purchase Order System using the Viewpoint Software.
• Match packing slips with purchase orders, verify quantities, billing amounts, and cost code allocation.
• Assist in the preparation of Subcontractor and Supplier Payments and liaise with the Accounts Payable Department to expedite the payment process.
• Prepare the monthly progress billing application, invoices, and any other documentation as required.
• Develop the submission log for the project and administer the shop drawing review and approval process. Keep submittal log record current.
• Follow-up receipt of the required documents from Subcontractors.
• Prepare draft and final Operation and Maintenance Manuals for the project.
• Prepare a draft of letters of invitation for preconstruction tenders.
• Prepare and issue Subcontracts based on signed and accepted Letters of Intent.
• Maintain master document control list for the duration of design-build projects.
• Arrange to print, organize, and distribute project documents to the project team and preconstruction department at project start-up.

Education and Experience:

• Minimum of High School education with administration, business, or accounting-related courses.
• 3-5 years experience in an administrative role.
• Strong computer skills i.e. Microsoft Office (Outlook, Excel, and Word).
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Ability to work effectively in a team environment.

Working Conditions:

This position is office based with occasional visits to job sites as needed.