Court Administration Clerk jobs at Barrie, Ontario, Canada Full Time

Job Number: TC-24-39

Job Type: Temporary Full-time, Up to 8 Months, Union

Position Closing Date: Sunday, October 20, 2024 at 11:59pm

Choose Barrie

The City of Barrie is a vibrant, progressive, and growing community with deep connections to our heritage, to nature and to the opportunities surrounding us.

Our community values quality of life; the ability to play year-round with 300 hectares of park space, our beautiful waterfront, our lively downtown core and the nearby hills, wetlands, and forests. We also value connections; to our neighbours and the community, to our road and rail network, and to the opportunity Barrie provides to enjoy life.

Everything Barrie has to offer, from the water we drink to the roads we travel on, has one thing in common – municipal workers. Joining a municipality is one of the most rewarding, engaging, and exciting careers you could choose. It is a career you can take pride in knowing that every day you make a positive impact on an entire community. We are one team, with one goal and we all work together to continue making our community great.

The Opportunity

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement).

Under the general guidance and direction of the Supervisor(s) of Court Services, the Court Administration Clerk (CAC) is responsible for providing court administration services in the Provincial Offences Court in accordance with provincial legislation, directives, and operational guidelines. Specifically, this position receives inquiries, requests and/or complaints through various channels of communication, processes charging documents, sets trial dates, processes fine payments, and ensures court records are updated accurately in the Provincial Computer System. The position is also responsible for assisting the Appeal Court in the appeal process for matters tried within the Provincial Offences Court, as well as transferring e-files to third-party collection agencies. Overall, this position plays an integral role in supporting the administration of Provincial Offences Court processes and ensuring that the integrity of the Ontario Court of Justice system is maintained.

Our Culture And Qualifications Of The Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community

Education (degree/diploma/certifications)

• One (1) year College Certificate in Office Administration, Court Support Services, or a related discipline

Don’t meet the education credentials as outlined above but have years of directly related experience? Please see the City’s Education Equivalency Policy to determine if you may qualify for equivalency. Further information is available at www.barrie.ca/JobOpps.

• Position Equivalency Code: B

Experience

• One (1) year of experience performing duties related to the major responsibilities of the position
• Demonstrated experience in a customer service and cash handling office environment

Knowledge/Skill/Ability

• General knowledge of the Statutes applicable to court administration, including but not limited to: the Provincial Offences Act, Highway Traffic Act, Commissioners for Taking Affidavits Act, and the Courts of Justice Act
• Demonstrated ability to:
• address all contacts in a courteous, friendly and efficient manner to promote a high standard of public relations at all times
• keep personal or situational information confidential
• work effectively in a team environment, as well as independently
• multitask and problem solve
• utilize general office equipment (computer, printer, phone, photocopier/scanner, various software applications, adding machines, debit/credit card POS terminals, etc.)
• accurately keyboard at least 40 words per minute
• Intermediate skills include: Customer Service; Interpersonal; Organizational; Verbal and Written Communication
• Intermediate computer literacy using Microsoft Office Suite (Word, Excel, Outlook, etc.)

Conditions of Employment

• Satisfactory Criminal Record Check*
• Please note that this is a requirement for any new employees to the City of Barrie in accordance with the Police Record Check Policy. Existing employees who have met this criteria will be exempt from this requirement.

Other Important Information

Location: Provincial Offences Office, 45 Cedar Pointe Drive, Barrie

Hours: The normal hours of work are 35 hours per week in accordance with the Collective Agreement

Wage: This position is within the CUPE Local 2380 Bargaining Unit with the following pay level and 2024 pay range:

• Pay Level: Level 5
• Yearly Salary: $57,785.00 to $69,214.60
• Hourly Pay Rate: $31.75 to $38.03

Benefits: This position includes optional enrollment in the OMERS Primary pension plan, as well as prorated paid sick time based on the expected duration of employment and in accordance with the Employment Standards Act.

How to Apply: Click the ‘Apply Now’ button at the top and/or bottom of the job posting to start the application process.

Please note that emailed applications will not be considered.

The City of Barrie is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness and welcomes applications from qualified individuals of diverse backgrounds. We are committed to providing barrier-free and accessible employment practices and we will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. If contacted for an employment opportunity, please advise if you require Code-protected accommodation and we will work with you to meet your needs.

The job posting has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this position. It may not contain a comprehensive inventory of all duties and responsibilities required of employees to do this job. For full position details, please request a copy of the job description by emailing [email protected].