Crofton House School Looking for Administrator, Payroll & Benefits at Vancouver, BC Full Time

Administrator, Payroll & Benefits

Fixed-term Contract

(April 2023 – February 2024)

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, every day students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Bound by our belief in the power of girl-centred education, Crofton House School fosters a strong sense of community among educators, staff, students and families. Here, everyone can contribute to the strength of our school– including you.

We offer extensive professional development opportunities, competitive compensation and a comprehensive benefits package. Our 10-acre campus provides modern facilities, as well as beautiful outdoor spaces and a daily connection to nature.

Reporting to the Controller, the Payroll and Benefits Administrator is an integral member of the Finance department and is responsible for processing payroll and benefits administration for all Crofton House School employees. In addition, the Administrator supports the Controller and Director of Human Resources with administrative and general accounting duties as well as providing project support.

There is the possibility for this role to be eligible to work one day a week remotely after the probationary period has been successfully completed.

Key Accountabilities/Responsibilities:

• Process semi-monthly payroll for approximately 200 employees, hourly and salaried, full time and part time, including payroll transactions such as RRSP, leaves, overtime, vacation, retirement, terminations, Community Dining Program, United Way, etc.

• Administer employee benefits program in accordance with school policy and maintain employee database with benefit providers; including enrolling and terminating employees, reconciling benefits and preparing payments to respective agencies such as United Way, SunLife, Granville West, etc.

• Complete T4s and Record of Employments as required

• Prepare various government reports for filing as required, such as HRDC, CRA, etc.

• Review, verify and calculate timesheets for employees and teachers on call

• Prepare annual compensation memos for all employees from information provided by Director of Human Resources

• Respond to employee queries concerning benefits and pay

• Prepare and submit annual teacher status report to the Ministry of Education

• Prepare monthly payroll journal entries and monthly reconciliations for General Ledger accounts

• Prepare quarterly and annual WorksafeBC reconciliations

• Prepare various year end audit working papers including vacation accruals, GL reconciliations, and data analysis, as well as provide ad-hoc documentation and information to auditors

• Provide administrative support to the Director of Finance

• Submit Form 7s to WorksafeBC and manage active claims

• Attend RRSP Committee meetings, Health & Safety Committee meetings, and United Way Committee meetings as the payroll representative

• Schedule, attend, and prepare minutes for the Risk Management Committee meetings

• Provide payroll overview at annual employee orientation session

• Maintain confidentiality in all matters

• Other duties as required

Knowledge, Skills & Abilities:

• Working knowledge of UKG/Ultipro payroll and HR system required

• Previous experience with UKG/Ultipro Business Intelligence reporting an asset

• Excellent communication and interpersonal skills

• Attention to detail and ability to handle multiple priorities

• High degree of diplomacy, discretion and tact

• Ability to handle sensitive and highly confidential material

• Strong technical skills and advanced knowledge of Excel

• Strong knowledge of accounting principles

• Solid working knowledge of employment legislation

• Flexibility and ability to juggle many tasks

Qualifications & Experience:

Minimum Qualifications

• 5+ years accounting and payroll/benefit experience

• Certified with National Payroll Institute (formerly Canadian Payroll Association)

Employment and Application Details:

Please note that applicants must be able to legally work in Canada. Applications will be reviewed as soon as they are received.

Applications will be reviewed as soon as they are received.

Please include the following with your application:

• A cover letter and current resume that outlines exact dates of employment, the organization, job title and responsibilities. If you have gaps in your employment history, please advise as to why.

• Please clearly identify your educational background and history of professional development related to this position.

Apply online at www.croftonhouse.ca/careers.

We thank all candidates in advance. We will, however, contact only those selected for an interview. No phone calls, please.

About Crofton House School

Crofton House School offers a girl-centred learning environment for students from Junior Kindergarten to Grade 12. Here, students are motivated to strive for their best selves, embracing academic challenge and diverse experiences, guided by staff who know them and believe in them.

Our approach supports the whole girl in her social, emotional, physical and intellectual development. Girls are able to discover and pursue their own paths, developing the confidence and capacity to thrive and positively influence the world around them.

Established in 1898, Crofton House has a long history of girl-centred education. Today, the School has over 900 students and almost 200 staff members learning, working and playing on our 10-acre campus in Vancouver.

Licenses & Certifications

Preferred

• CRC